Archive for the ‘New Features’ Category

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Employees punching in and out at their own department stations

Monday, April 8th, 2013

We just released an update that allows you to bookmark a unique URL, by department so that employees scheduled for that department can only punch in and out at that department station. You can enable this for a specific department or all departments. Only those departments checked off, will be required to punch at the specific stations.

How it works:

  1. Go to MANAGE MY BUSINESS->MANAGE MY DEPARTMENTS
  2. Find the department you want to control, and select EDIT.
  3. Click the checkbox to turn this feature on

    Department Restriction

  4. Use the unique bookmark provided as the link on the station

Example:

You have an employee Jim that works outside and when his shift is done, takes 10 minutes to reach the main punch station. By turning on this feature and bookmarking the unique URL, Jim can now punch out at his workstation without having the walk to the main workstation.

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Remove the biometric requirement for any employee

Monday, April 8th, 2013

Before this weekends update, only administrators could log in via employee/code and password. We’ve now opened this up so you can allow any employee to do the same.

When you edit an employees profile, under their employee code you will see this option, check it off and they can log in with their employee code and password all the time:

Biometric Override

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Quickly See Last Years Totals – Better Scheduling

Tuesday, March 5th, 2013

For those of you with us for more than a year, we’ve included last years financials at the bottom of the scheduling screen so you can compare your current weeks totals with last years. You can also click the data to jump back to that time period. When done, click the TODAY button to jump back to this week.

Better Scheduling

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Now you can better manage the hours per role

Wednesday, November 28th, 2012

When you create a role, you can optionally enter the minimum and maximum hours an employee should be scheduled each week.

When an employee is outside the requirements, the validation of the schedule will trigger a warning.

COMINGSOON – The system will highlight the hours right in the schedule and alert managers when the schedule is published.

roles

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Scheduling Screen Quicker To Load

Monday, November 12th, 2012

Now when you visit the scheduling screen, the previous week and department you were working on is automatically loaded. No need to have to reselect the week and pick the departments you were viewing.

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New report – Labour Breakdown by Employee/Department

Friday, September 21st, 2012
Under Time Card & Payroll, we’ve added a new report called ‘Labour Breakdown by Employee/Department’. This report is designed to show hour breakdown by either an employee or department
Employee:
When you select this filter, you will see how many hours the employee had by each department they worked.
Department:
When you select this filter, you will see how many hours the department had by each employee who worked.

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Adding comments to timecards

Sunday, September 9th, 2012
We’ve now added the ability for mangers/supervisors to add comments to timecards when they are approving a specific timecard.
These comments will show on the timecard page with a special comments icon, and when you print/export as well.

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New BASIC/ADVANCED button lets you customize your experience

Saturday, August 25th, 2012
At the top right of the site beside the language selector, you will now see 2 buttons:
By default, new sites are setup in BASIC mode, which showcases only these features (and if your permissions allow):
  • MANAGE MY BUSINESS
  • MESSAGES
  • SCHEDULING
  • TIMECARD & PAYROLL
  • ABOUT ME
  • HELP
Once you’re familiar with the system, click the ADVANCED button to open more areas.

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Updated Validation Button

Monday, August 13th, 2012
We’ve updated the validation button so it’s color coded and easier to see if there are items you should address.
The button now has 3 states:
Schedule Not Validated – this means the schedule has been made but no one has validated it

Warnings In Scheduled – this means the schedule has been reviewed, but there still remains issues to correct

No Validation Issues Found – The schedule has been checked and all issues are resolved

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What to do with NO SHOWS?

Thursday, July 26th, 2012

Previously when an employee didn’t show up, their name remained in the timecard list as unapproved, with no way of reporting on this.

Now, you can mark those timecards as NO SHOWS:

You now see the link ‘Mark this as a did not show absence’. Once you’ve done this, you can go to the REPORTS and select this absence type from the drop list.

Now you can ensure all your timecards are approved, and those that can’t, are properly handled.

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