Posts Tagged ‘punch in’

How to Setup Barcode Scanner

Wednesday, April 18th, 2012

Barcode - TimeWellScheduledOne punch in method TimeWellScheduled supports is barcode scanning. Barcode reads (like this one) scan a barcode and input like a keyboard. This means we keep the employee code and password setup and when you scan the barcode, it fills in those values. All your employees need to do it pick an action.

So how do you create barcodes? TimeWellScheduled does this automatically. Visit any employee page (MANAGE MY BUSINESS->MANAGE MY EMPLOYEES) to edit and you will see this link:

Print barcode image for employee code and password
Show me the barcode so I can copy/paste into another application

Clicking the first link will generate a barcode, with the employee code + tab + password, and make it available to print.
The second link will do the same, without showing the print dialog.

What methods of punch in do you support?

Monday, February 13th, 2012

We currently support 5 different punch in methods. These are:

  1. Employee Code & Password - This is the simplest and easiest method to setup. The employee code usually relates to their payroll number and a secure password.
    Works on Windows or Mac
    Up Front Cost: $0
    Ongoing Annual Cost: $0
    Pro: Simple, no hardware required.
    Con: Employees could swap credentials and buddy punch.
  2. Yubikey - This technology uses an external USB device that slides into a PCs USB port and the button is touched to create a unique one time value for the employee. When an employee leaves, you can re-use the key with a different employee (transferable).
    Works on Windows or Mac
    Up Front Cost: $15-25 per employee
    Ongoing Annual Cost: $0
    Pro: Simple, reliable, secure, no two keys are the same, fast as there is no typing involved.
    Con: Employees could swap their keys between employees, but they would have to physically have the device at each action, so not practical and not likely to happen. Require a USB port to be accessible.
  3. Barcode/Swipe Card – This technology uses an external barcode reader or swipe card reader to read a barcode or magnetic card. Creating barcodes is BUILT IN (and free) to TimeWellScheduled, so you simply need to print them and attach to an employee card.
    Works on Windows or Mac
    Up Front Cost: $125-$200 per punch in location
    Ongoing Annual Cost: $0
    Pro: Simple, reliable, fast as there is no typing involved.
    Con: Employees could swap their barcodes between employees, but they would have to physically have the device at each action, so not practical. Does require a device per punch in location. Most barcode readers require a USB port.
  4. Biometrics - This technology uses an external device to scan a fingerprint and compare to the one on file. Requires a USB port to be accessible, and a small java program to be installed.
    Works on Windows only.
    Up Front Cost: $100-$150 per punch in location
    Ongoing Annual Cost: $0
    Pro: Simple, reliable, secure, fast as there is no typing involved.
    Con: Restricted to a Windows machine running java. Does require a device per punch in location and each employee must be scanned the first time during roll out.
  5. Photograph – This technology uses the iPad or iPhone to take a picture when the employee is performing an action and is recorded against the timecard (note, it is NOT analyzed to be the right employee). An employee code and password are still required.
    Works on iPad/iPhone only.
    Up Front Cost: Cost of iPad/iPhone per punch in location
    Ongoing Annual Cost: $0
    Pro: Simple, allows you see who is clocking in.
    Con: Restricted to an iPad or iPhone.

How Employees Clock/Punch In

Monday, November 7th, 2011

Here is how to clock/punch in as an employee. Please view the following PDF:

TWS – Employee punch/clock in