When an employee is set to ‘scheduled and must check in/out’, you have the option to set them also to ‘can check in/out on days without a schedule’. When you do this, you must enter their default break and meal breaks. The reason for this is that the system has no way of knowing, since they are not scheduled, how long they will be working. Because of this, we don’t know how much time to allocate based on the setup. So you must specify what they are allowed.
As part of the rule setup, one of the values you enter is the maximum shift time. This prevents supervisors from over-scheduling employees. If you need to make this change, go to
MANAGE MY BUSINESS->MANAGE DEPARTMENTS
and edit the department in question.
From the home page, click “View My Schedule” along the bottom menu.
On this page, you will be able to view your schedule for the current month. This schedule will indicate the department you will be working in, as well as the times.
You can also review any requests that have been approved or pending. As well, you will be able to see any personal times that you are unavailable to work, that has been approved by management.
There are 2 reasons why you would be unable to add or edit a schedule.
Reason 1:
If the schedule has been posted, no changes can be made to it. The top right of any posted schedule will alert you if this is the case:
If the schedule has NOT been posted, you can make changes to the schedules and the top right will show:
Reason 2:
Employees who are marked as ‘NOT scheduled and can check in/out at any time’ will show on the schedule page, however they will not have the option to add a schedule (because this option does not allow for schedules).
If a schedule is posted, it can not be changed. You can tell if a schedule is posted by looking on the schedule screen and at the top right in bold green letters it reads:
To unpublish a schedule, click:
Once the schedule is unpublished, you will be able to make changes/updates. Don’t forget to re-publish it when you are finished!
Yesterday we launched ‘Grouping By Employees’ for scheduling. This feature allows you to create a group picking specific employees that will show up in the scheduling ‘Department’ list. This is useful if you want to schedule all department managers on one screen.
To create an employee group:
1. Go to MANAGE MY BUSINESS and select ‘MANAGE MY EMPLOYEE GROUPS’
2. Create the group, giving it a name and select the employees
3. Go to the scheduling screen and you will see this group on the scheduling screen
We just released our latest feature, the daily schedule. This allows you to see the daily schedule, by department for the whole 24 hours, allowing you to make changes by scrolling the times left and right. Soon to be added is lunch planning.
