TimeWellScheduled News

Updated Payroll reports

TimeWellScheduled Payroll reports have been updated. A fresh new look will help you create reports easier and faster. Original reports will also stay activated while everyone get acclimated to the new format.   Choose your Department, Groups, Classification,...

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Activate SMS Messaging

1. In General Settings, choose Turn On SMS   2.  Once this option is configured,  Alerts may be set for each employee. In Manage My Business > Genereal > Manage My Employees > Edit employee, choose the SMS option in the Alerts panel. There are three...

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Web Applications

TimeWellScheduled is a Web Application, that means it uses a web browser as a user interface instead of having to download or install software on your computer. There are other advantages to Web Applications as well: Reduced business costs - less time spent talking to...

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Setting up your biometric device

Setting up your biometric device TimeWellScheduled even allows for leading edge biometric time and attendance systems to confirm user authentication and utilize the most secure form of verification today.  Try TimeWellScheduled free for 30 days.    Please follow...

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Managing User Alerts

This support topic is to help you to be able to know how to customize the alerts that each employee and supervisor will get.   To start you will want to make sure that you’re adding a new employee or you’ve selected an employee from the “Manage My Employees”...

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How NOT to Record Employee Hours

You know, here at TimeWellScheduled, we come across alot of stories about how companies record employee work time. We hope you’re tracking time properly and efficiantly  and not like this business owner. TimeWellScheduled can help.   We found an interesting story...

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Time and Attendance Statistics

A time and attendance system like TimeWellScheduled can save you thousands of dollars when you consider the negative financial impact of three key factors: time theft; time spent manually figuring time sheets; and human error in calculations. Time Theft: According to...

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Weekly Late Report

Did you know if managers want to see which employees came to work late, we have a couple of reports that might work.   Time Card & Payroll » Time Card Discrepancy Report   1. click Time Card & Payroll 2. click View Time Card Discrepancy 3.  choose...

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The History of the Time Clock

From Wikipedia, the free encyclopedia https://en.wikipedia.org/wiki/Time_clock "A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a mechanical (or electronic) timepiece used to assist in tracking the hours worked by an employee...

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Adding Drag and Drop Shifts

You can add common shift times easily by creating Timebands which will appear at the top of the schedule.  Just Drag and Drop the new button into the schedule to add the new shift.   To create a new Timeband click on the “+” button in the blue header section at...

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Budget Values

Budget values are a great way to plan hours or cost in a schedule. Up to now though, they've been limited to a week at a time. With our latest change, you can carry the hours or cost over as many weeks as you need. To do this, Go to Scheduling Click the settings icon...

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New Schedule View

Schedule View Previously you could enable managers to see EVERYONE'S schedule, even those they didn't manage. However this was limited to MONTH view. Now we've added the same feature in WEEK view on the schedule screen. To enable this,   Click on Manage my...

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Manage Absence Request Types

Manage Absence Request Types Here's How To Manage Absence Request Types for TIMEwellSCHEDULED. The fully tailored time and attendance with employee scheduling enhances your workforce management capability. https://www.youtube.com/watch?v=2jnSpLdsxQA  

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Stat pay

You can now setup your stat pay rules AND holidays to make your timecard calculations even easier. Go to MANAGE MY BUSINESS and you will see a new setup, Manage Holidays & Stat Pay Setup  From here you can add new holidays, and set your rules.  

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TimeWellScheduled gets a new look!!

TimeWellScheduled is making intuitive changes to make things easier for you and your employees. New signups will start seeing these changes February 1st, 2015. Existing clients will have the option to preview for a month before flipping over.   New Login Page. New...

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Time and Attendance Equipment

Time and attendance equipment are hardware that is used with a time and attendance system within a company’s workplace. Time and attendance hardware is used to track employee hours and attendance, as well as enhance workplace security. A time attendance machine...

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Biometric Time and Attendance System

What is a Biometric Time and Attendance System? Biometrics is the identification of people based upon their physical characteristics; most commonly their fingerprints, hands, eyes, or facial features. While time and attendance systems are used to manage employee...

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Time and Attendance

What is Time and Attendance? Time and attendance is an area of workforce management that collects data of when employees start and stop their work days, and the department where their work takes place. This is done through a system that collects the data either...

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New Partnership with Manage With Success

TimeWellScheduled and Manage With Success are partnering up so you can have 2 great products with just 1 system. Manage With Success consolidates human resources information into an web-database that is both easy to read and easy to use. Use Manage With Success...

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Recent updates

We added a quick update for scheduling. In Manage My Business » General » Manage My Schedule Settings and Time Card Settings, we've added a new option to the schedule screen to let you select how employee names will show:

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Recent updates

When printing a schedule, you can now choose to include comments and pay rates, in addition to the original hours totals. This was added in 2.0.19.  

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Recent updates

We just released 2.0.19 with a variety of small changes.    1. One click swap of schedule - now in the scheduling screen you can mouse over a schedule and quickly switch it to another employee

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Sometimes I see negative hours, why is that?

This can happen in very specific cases, when you allow shift splitting and employees can clock in early. In normal cases, here is how a shift split works. Employee Scheduled - 12PM to 8PM Employee leaves at 3PM, arrives back at 5PM We calculate the schedule as 2...

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Remove the biometric requirement for any employee

Before this weekends update, only administrators could log in via employee/code and password. We've now opened this up so you can allow any employee to do the same. When you edit an employees profile, under their employee code you will see this option, check it off...

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Quickly See Last Years Totals – Better Scheduling

For those of you with us for more than a year, we've included last years financials at the bottom of the scheduling screen so you can compare your current weeks totals with last years. You can also click the data to jump back to that time period. When done, click the...

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Version 2.0.08

Features Added: CR 91 - Add new export format, ‘Bravo’ CR 92 - Add full day API push - currently the API allows for a single action push (ie. entry), this change would allow for a full day to be pushed at once (entry, breaks, meals and exit) CR 93 - Projected Sales...

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Version 2.0.07

Features Added: CR 77 - Changes to ABSENCE  reports: By Employee - need to go farther in the past than Feb 2012 By Reason Type - add employee drop list By Alerts - When you run the report, you don’t know who you picked (it doesn’t show the name) and all the reason...

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Security email alert sent to administrators

I just received this email: There has been 2 unsuccessful attempts to log into ' [your URL] ' using 2 Employee Code '000264' & '000262'. Therefore that IP address has been banned for an hour. Details of the IP banned: IP : 123.123.123.123 Location: CANADA -...

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Now you can better manage the hours per role

When you create a role, you can optionally enter the minimum and maximum hours an employee should be scheduled each week. When an employee is outside the requirements, the validation of the schedule will trigger a warning. COMINGSOON - The system will highlight the...

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Darren Gunn Testimonial

Recently one of our current clients was kind enough to share their own thoughts on how TimeWellScheduled benefits them, and how our Time and Attendance Software has made them more efficient. https://youtu.be/C7JggvX-acM

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Scheduling Screen Quicker To Load

Now when you visit the scheduling screen, the previous week and department you were working on is automatically loaded. No need to have to reselect the week and pick the departments you were viewing.

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New report – Labour Breakdown by Employee/Department

Under Time Card & Payroll, we've added a new report called 'Labour Breakdown by Employee/Department'. This report is designed to show hour breakdown by either an employee or department Employee: When you select this filter, you will see how many hours the employee...

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Adding comments to timecards

We've now added the ability for mangers/supervisors to add comments to timecards when they are approving a specific timecard. These comments will show on the timecard page with a special comments icon, and when you print/export as well.

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Updated Validation Button

We've updated the validation button so it's color coded and easier to see if there are items you should address. The button now has 3 states: Schedule Not Validated - this means the schedule has been made but no one has validated it Warnings In Scheduled - this means...

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Why can’t I add a timecard for an employee?

Sometimes there is a need to add a manual timecard for an employee however there name doesn't show in the list to select. If the employee is marked as 'NOT scheduled and can check in/out at any time' then the only department they will show in is their primary...

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What to do with NO SHOWS?

Previously when an employee didn't show up, their name remained in the timecard list as unapproved, with no way of reporting on this. Now, you can mark those timecards as NO SHOWS: You now see the link 'Mark this as a did not show absence'. Once you've done this, you...

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Changes to Timecards

We've made a few changes to the timecard page to make it easier for approvals, these changes include 1. decrease the load time of the page 2. create a standard header along the top (same as you see on the scheduling screen) to pick departments, etc 3. default to only...

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Change to Desjardin exporting

If you use Desjardin for payroll, we've now added a feature to specify if you pay weekly or every 2 weeks. This will output the data a little differently in the export file so that Desjardin recognizes the two weeks separately.

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New labour rule settings added

We've added new labour rules to let you manage your payroll exporting better. To make changes or set this up, go to MANAGE MY BUSINESS->MANAGE MY PAYROLL, SHIFTS AND LABOUR RULES

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How Do I Override a Shifts Meal/Lunch Break Length?

Go to SCHEDULING and select the department the employee works in (if the schedule is published, you will need to unpublish it). If you are adding a new schedule, click the + green icon and at the bottom of the page, you will see: If you are editing a schedule, click...

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How to Setup Biometrics

Step 1 - Install the biometric device into your USB port. You should see the light inside the device turn on, a soft blue colour (this means that it is on). Step 2 - You need to install the drivers, one time only. Go to MANAGE MY BUSINESS and you will see the links to...

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How to Enroll Employees Using Biometrics

Step 1 - Go to MANAGE MY BUSINESS->MANAGE MY EMPLOYEES and select the employee to edit. Scroll down to General Information and click 'Set biometric value' Step 2 - The employee will need to press their finger 4 separate times on the device. THEY MUST ALWAYS USE THE...

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How to Setup Barcode Scanner

One punch in method TimeWellScheduled supports is barcode scanning. Barcode reads (like this one) scan a barcode and input like a keyboard. This means we keep the employee code and password setup and when you scan the barcode, it fills in those values. All your...

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How To Transfer TimeCards to Quickbooks

Setting up Quickbooks Go to MANAGE MY BUSINESS -> GENERAL -> GENERAL SETTINGS Under Payroll, select Quickbooks as the payroll option. A popup will appear, requesting you to import payroll items. Any items you have already entered will be displayed here. Select a file...

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Why do my employees get automatically punched out?

We have 2 controls to ensure employee schedules do not run non-stop, making their timecard report a much larger number than it really is. Control 1 - Based on the maximum shift length, we auto log an employee off 1 hour after this. For example, if Department A has a...

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What methods of punch in do you support?

We currently support 5 different punch in methods. These are: Employee Code & Password - This is the simplest and easiest method to setup. The employee code usually relates to their payroll number and a secure password. Works on Windows or Mac Up Front Cost: $0...

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Restricting access based on cookies

Originally, we restricted access of the punch in/out/meal/break buttons to an IP. For most businesses, this would work because they have a a static IP that never changes. However, some business don't have access to a static IP, so we've launched an enhancement to...

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How do I mark an employee inactive?

First, make sure you have your employee status setup, go to MANAGE MY BUSINESS->MANAGE EMPLOYEE STATUS and add as many status as you need, typical ones are 'No longer employeed' and 'Leave of absence'. Second, in the employee profile, in the 'General' section,...

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Emailing schedules

Did you know you can setup your TimeWellScheduled to automatically email all employees their weekly schedules once a week? Go to MANAGE MY BUSINESS->GENERAL SETTINGS and select the option 'Each Saturday, Email employees their schedule for the upcoming week'.

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Scheduling sorting

You can now sort your schedules based on key areas. Each user has their own saved sort order so they can manage their schedules quickly and easily.

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Why can’t I print my schedule in colour?

Internet Explorer By default, Internet Explorer does not print background colors. To change that: Select Page Setup from the menu toolbar in your browser. Place a check beside the checkbox with the words "Print Background Colors and Images" Click the OK button Mozilla...

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