Automated Employee Availability & Absence Tracking Software
Take control of employee availability, time-off requests, and absences in one organized system. TimeWellScheduled gives managers the visibility to plan ahead confidently while giving employees clear access to their schedules, sick leave, and vacation balances.
TimeWellScheduled “allows managers to make schedules weeks ahead of time and with the absence request option, employees can provide availability easily.” Lina’s Italian Market
Streamline Time-Off Requests and Real-Time Shift Availability
Built for real workplace planning. Designed to reduce scheduling gaps, improve visibility, and simplify payroll preparation, so managers spend less time correcting mistakes and more time running their business.
Automated Leave Management: Track Vacation & Sick Leave Balances
Employees can see all of their available sick and vacation time through the app. Managers can then digitally approve vacation or sick requests inside the system, preventing scheduling conflicts and improving transparency.
Employee Self-Service: Online Availability Submissions via Mobile
Part-time, rotating, or seasonal teams can submit availability directly through the app, helping managers plan schedules with clear visibility. Managers maintain full control and can enable or disable availability submissions to match their workflow.
Real-Time Absence & No-Show Monitoring
Last-minute absences and missed shifts can happen. TimeWellScheduled records all absences in one place, helping managers maintain consistent policies and spot recurring attendance issues early.
Historical Data for Smarter Workforce Planning
Look back at previous weeks to review who worked, who was absent, and who was available. This historical visibility helps managers build future schedules with greater confidence and fewer last-minute adjustments.
“they can check their schedule anytime and see their sick and vacation available.”
Availability, approved time off, absences, and statutory holiday calculations are all tracked and easily visible with TimeWellScheduled. No spreadsheets. No guesswork. Just accurate data that supports better planning and cleaner payroll exports.
Frequently Asked Questions
Can I set a minimum notice period for time-off and availability changes?
Yes. TimeWellScheduled allows managers to enforce custom notice periods (e.g., 7 or 14 days). This prevents last-minute scheduling gaps by restricting employees from submitting or changing their availability after your specific cutoff, ensuring you always have a reliable baseline for the upcoming work week.
Does the software automatically track vacation pay and sick leave balances?
Absolutely. Our system automates accrual tracking based on your specific company policy or regional labor laws. Employees can view their real-time "banked" hours directly in the mobile app, and managers can approve requests with full visibility into whether the staff member has enough hours remaining to cover the absence.
How does the system handle "Recurring Availability" vs. one-time requests?
We offer total flexibility. Employees can set a "Permanent Availability" profile for their standard school or childcare commitments, while also submitting one-time "Time-Off Requests" for vacations or appointments. The system automatically flags any conflicts between the two, so you never accidentally schedule someone when they aren't available.
