Staffing Software Built for the Demands of Long Term Care
Long term care facilities operate around the clock with no room for scheduling errors
TimeWellScheduled is designed to support complex shift structures, unionized environments, and countless compliance requirements, so your team can focus on what matters most: delivering consistent, compassionate resident care.
Confident Staffing for 24/7 Resident Care
In long term care, every shift directly impacts safety, continuity, and quality of life. Help your team build schedules that provide reliable coverage across clinical and support roles, and adjust in real time when sick calls or staffing gaps happen.
Long term care scheduling features include:
Drag-and-drop scheduling by unit, role, or department, with recurring rotation templates
Shift-swapping features, if enabled by managers
Real-time daily coverage and labor visibility across departments
Optional employee availability submissions and digital time-off requests
24/7 employee access to schedules through the mobile app
Managers can also respond quickly to sick calls, overtime risks, and changing staffing needs without losing control of the schedule.
Reliable Time Tracking for 24/7 Care Environments
Accurate time data matters in regulated care environments. TimeWellScheduled captures worked hours clearly and consistently, helping your team maintain accountability across all clinical and support roles.
Time tracking features include
Secure, customizable clock-in processes *
Mobile clock-in with geolocation controls to confirm on-site presence
Customizable grace periods to limit early or late punches
Real-time comparison of scheduled versus actual hours worked
Reporting tools to flag repeated lateness or attendance patterns
* such as fixed on-site devices that use employee codes or biometric verification. Optional photo capture at punch-in for added accountability
With TimeWellScheduled, administrators can move onto payroll and reporting with confidence.
Centralized Communication for Care Teams
In long term care, clear communication supports continuity, accountability, and smoother shift transitions. TimeWellScheduled keeps scheduling and team communication in one secure system so managers and staff are not relying on personal texts, emails, or phone chains.
Communication features include:
- One-to-one messaging directly within the app
- Department-wide or facility-wide announcements
- Group chats for units or care teams
- Push notifications for upcoming shifts and clock-in reminders
- Instant alerts for schedule updates or shift changes
By keeping communication connected to the schedule, teams stay informed, managers reduce back-and-forth, and important updates do not get lost in personal inboxes.
Seamless Payroll Export & Compliance Support
Payroll shouldn’t be a manual, error-prone process. TimeWellScheduled prepares clean, accurate data for payroll every single time.
Payroll-ready features:
- Automatic calculation of paid hours
- Support for overtime hours, including preliminary alerts to avoid over-schedulling
- Easy export to payroll systems
- Consistent data for audits and reporting
Managers maintain oversight of shift approvals, while payroll teams receive organized data without manual re-entry or constant corrections.
Case Study: Fort Amherst Healthcare
How a Multi-Location Long Term Care Provider Improved Scheduling with TimeWellScheduled
Faster schedule creation
Improved labor visibility
Reduced payroll errors
Better control over staffing costs
Built for Multi-Department & Multi-Location Long Term Care Facilities
Whether you manage one property or many, TimeWellScheduled scales with you.
Ideal for:
- Single-location Long Term Care Facilities
- Long Term Care Facilities groups and chains
- Properties with multiple departments
- Seasonal or high-turnover environments
Admins get centralized control, while managers focus on running great guest experiences.
Why Long Term Care Facilities Choose TimeWellScheduled
- Purpose-built for shift-based hospitality teams
- Reduces scheduling time and admin work
- Improves labor cost visibility
- Minimizes payroll disputes and errors
- Easy for managers and employees to use
- Supported by a real team that understands hospitality
Get Started with Hotel Scheduling Software That Works
If you’re ready to simplify scheduling, improve payroll accuracy, and gain better control over hotel staffing, TimeWellScheduled is ready to help.
and see why hotels trust TimeWellScheduled to run their workforce.
Frequently Asked Questions
What is a time card?
A time card is a document or electronic record used to track the hours worked by an employee. It typically includes information such as the employee's name, the dates worked, and the number of hours worked each
day.
What is Long Term Care Facilities scheduling software?
Long Term Care Facilities scheduling software helps hospitality businesses manage employee schedules, track time worked, and prepare accurate payroll data across departments like front desk, housekeeping, and maintenance.
Is TimeWellScheduled designed for Long Term Care Facilities?
Yes. TimeWellScheduled is built for 24/7, shift-based environments like Long Term Care Facilities, and hospitality groups with multiple departments and rotating staff.
Can employees clock in using their phone?
Employees can clock in and out using a mobile app, tablet, or web browser, giving hotels flexibility while maintaining accurate time records.
How does TimeWellScheduled help with payroll?
TimeWellScheduled records scheduled, actual, and paid hours, helping managers prevent overpayments and export clean, payroll-ready data to systems like QuickBooks Online.
Can TimeWellScheduled support multiple Long Term Care Facilities locations?
Yes. The system supports multi-department and multi-location hotels, making it ideal for Long Term Care Facilities groups and chains.
Has TimeWellScheduled been used by real Long Term Care Facilities?
Yes. Long Term Care Facilities like Fort Amherst Healthcare use TimeWellScheduled to improve scheduling efficiency and payroll accuracy.
Scheduling and Time-clock Software for Today’s Needs
Quickly create, edit and oversee scheduling with ease.
No credit card required
