All-in-One Long Term Care Scheduling & Staffing Software

Long term care facilities operate around the clock with no room for scheduling errors. TimeWellScheduled is designed to support complex shift structures, unionized environments, and countless compliance requirements, so your team can focus on what matters most: delivering consistent, compassionate resident care.

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Long term care scheduling software interface used by nursing home staff
LTC staff mobile app for shift swapping and time clocking

Automated LTC Staff Scheduling for 24/7 Resident Care

In long term care, every shift directly impacts safety, continuity, and quality of life. Help your team build schedules that provide reliable coverage across clinical and support roles, and adjust in real time when sick calls or staffing gaps happen.

Long term care scheduling features include:

Drag-and-drop scheduling by unit, role, or department, with recurring rotation templates

Shift-swapping features, if enabled by managers

Real-time daily coverage and labor visibility across departments
Optional employee availability submissions and digital time-off requests
24/7 employee access to schedules through the mobile app
Managers can also respond quickly to sick calls, overtime risks, and changing staffing needs without losing control of the schedule.

LTC Time Clock & Attendance Tracking with Biometric Security

Accurate time data matters in regulated care environments. TimeWellScheduled captures worked hours clearly and consistently, helping your team maintain accountability across all clinical and support roles.

Time tracking features include

Biometric time clock for long term care facilities

Secure, customizable clock-in processes

Smartphone icon with a location pin and wireless signal, representing mobile clock-in with geolocation controls for on-site presence

Mobile clock-in with geolocation controls to confirm on-site presence

Hourglass icon with circular arrows, illustrating customizable grace periods to manage early or late employee punches

Customizable grace periods to limit early or late punches

Split clock and analytics chart icon symbolizing the real-time comparison of scheduled shifts versus actual hours worked

Real-time comparison of scheduled versus actual hours worked

Clipboard icon with a pie chart, bar graph, and magnifying glass, representing advanced reporting tools to track attendance patterns and lateness

Reporting tools to flag repeated lateness or attendance patterns

With TimeWellScheduled, administrators can move onto payroll and reporting with confidence.
Female healthcare worker using a mobile app on her smartphone for staff communication and shift scheduling outside a care facility

Centralized Communication for Care Teams

In long term care, clear communication supports continuity, accountability, and smoother shift transitions. TimeWellScheduled keeps scheduling and team communication in one secure system so managers and staff are not relying on personal texts, emails, or phone chains.

Communication features include:

  • One-to-one messaging directly within the app
  • Department-wide or facility-wide announcements
  • Group chats for units or care teams
  • Push notifications for upcoming shifts and clock-in reminders
  • Instant alerts for schedule updates or shift changes

By keeping communication connected to the schedule, teams stay informed, managers reduce back-and-forth, and important updates do not get lost in personal inboxes.

    Automated Payroll Integration & HPPD Compliance Support

    Payroll shouldn’t be a manual, error-prone process. TimeWellScheduled prepares clean, accurate data for payroll every single time.

    Payroll-ready features:

    • Automatic calculation of paid hours
    • Support for overtime hours, including preliminary alerts to avoid over-schedulling
    • Easy export to payroll systems
    • Consistent data for audits and reporting

    Managers maintain oversight of shift approvals, while payroll teams receive organized data without manual re-entry or constant corrections.

      Healthcare worker assisting an elderly woman with a walker outside a long-term care residential building

      Case Study: Fort Amherst Healthcare

      How a Multi-Location Long Term Care Provider Improved Scheduling with TimeWellScheduled

      Icon of a calendar with a lightning bolt and a clock, symbolizing faster and more efficient employee schedule creation

      Faster schedule creation

      Magnifying glass icon over a group of people and a performance chart, representing improved visibility into workforce labor

      Improved labor visibility

      Calculator icon with a checkmark and a stack of coins with a downward arrow, illustrating reduced payroll errors and costs

      Reduced payroll errors

      A hand holding a balanced scale with money bags and employee figures, with a financial chart in the background, symbolizing better control over staffing costs

      Better control over staffing costs

      READ THE FULL CASE STUDY HERE

      Built for Multi-Department & Multi-Location Long Term Care

      Whether you manage one property or many, TimeWellScheduled scales with you.

      Ideal for:

      • Single-location Long Term Care
      • Long Term Care groups and chains
      • Properties with multiple departments
      • Seasonal or high-turnover environments

      Admins get centralized control, while managers focus on running great resident care.

      Why Long Term Care Choose TimeWellScheduled

      • Purpose-built for shift-based Long Term Care teams
      • Reduces scheduling time and admin work
      • Improves labor cost visibility
      • Minimizes payroll disputes and errors
      • Easy for managers and employees to use
      • Supported by a real team that understands Long Term Care

      Get Started with Long Term Care Scheduling Software That Works

      If you’re ready to simplify scheduling, improve payroll accuracy, and gain better control over LTC staffing, TimeWellScheduled is ready to help.

      Book a demo or start your trial today

      and see why LTC trust TimeWellScheduled to run their workforce.

      Frequently Asked Questions

      What is a time card?

      A time card is a document or electronic record used to track the hours worked by an employee. It typically includes information such as the employee’s name, the dates worked, and the number of hours worked each
      day.

      What is Long Term Care scheduling software?

      Long Term Care scheduling software helps healthcare facilities manage employee schedules, track time worked, and prepare accurate payroll data across all departments.

      Is TimeWellScheduled designed for Long Term Care?

      Yes. TimeWellScheduled is built for 24/7, shift-based environments like Long Term Care, and healthcare networks with multiple departments and rotating staff.

      Can employees clock in using their phone?

      Employees can clock in and out using a mobile app, tablet, or web browser, giving facilities flexibility while maintaining accurate time records

      How does TimeWellScheduled help with payroll?

      TimeWellScheduled records scheduled, actual, and paid hours, helping managers prevent overpayments and export clean, payroll-ready data to systems like QuickBooks Online.

      Can TimeWellScheduled support multiple Long Term Care locations?

      Yes. The system supports multi-department and multi-location care homes, making it ideal for Long Term Care groups and chains.

      Has TimeWellScheduled been used by real Long Term Care?

      Yes. Long Term Care Facilities like Fort Amherst Healthcare use TimeWellScheduled to improve scheduling efficiency and payroll accuracy.

      Scheduling and Time-clock Software for Today’s Needs

      Quickly create, edit and oversee scheduling with ease.

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