We’ve added a feature on the WHO’S WORKING page to allow you to quickly message your team or their emergency contact information. To learn more. Read here.
New Features
Automatic punching with barcode scanning launched
by Diego | Sep 20, 2023 | New Features
If you want an automatic punch option, you can enable this feature with barcode scanning. You can setup the barcode scanner so it’s always active and as employees scan their bar code, the system will automatically punch either an ENTRY or EXIT. Read here how to set...
Time Card Updates for Scheduled But Does Not Check In/Out
by Diego | Sep 8, 2023 | New Features
We’ve updated how we handle time cards for employees who are set to “Scheduled but does NOT need to check in/out”Previously their time card would look like this when processed, with no ability to edit/delete breaks or meals:Our recent update allows you to edit/remove...
Update to vital signs emailUpdate to vital signs email
by Diego | Aug 29, 2023 | New Features
We've updated the vital signs email to be colour coded so your team can easily see which values increased (green) and those that decreased (red).
New option to track how many times an employee missed clocking out
by Diego | Aug 16, 2023 | New Features
In the Time Card Discrepancy Report, you can now report on the number of times an employee does not clock out at the end of shift.
New alerts for missed meal or breaks
by Diego | Aug 2, 2023 | Alerts, New Features
We’ve added new 2 alerts to managers when an employee has missed a scheduled meal or break during a shift. To enable these alerts see this article.
Allow employees to view pending/approved absences/availability on the schedule page
by Daryn | May 22, 2023 | New Features
We’ve added the ability to see pending absences/availability on the employee’s schedule page. You can enable this by following these steps.
Role Min and Max On The Schedule Page
by Diego | May 5, 2023 | New Features
We now show both the role MIN and MAX hours on the schedule page. This allows you to ensure their role hours are met. Green – the employee HAS met the role requirements Red – the employee HAS NOT met the role requirements
Message Your Employees From The Schedule Page
by Diego | May 1, 2023 | New Features
If you need to message all employees who work on a specific team you can do that now by click the message icon beside the date you want to message.
Employee Directory Report – Seniority Date
by Diego | Apr 26, 2023 | New Features
A quick change was made to the employee directory to add seniority (the time they’ve been employed) and the approved hours.
Override rules more visible in time cards
by Daryn | Mar 9, 2023 | New Features
If an employee has rules that override their department rules, we now show them in their time card. Take a look:
For British Columbia, CA Clients – Stat Earning On Schedule
by Diego | Feb 15, 2023 | New Features
For our clients in British Columbia, CA, we’ve added a new feature to the schedule page to let you see if employees will be paid OT for a stat holiday. In the below example, Annette and Cora qualify for the stat and will be paid OT if they work while the remaining...
Private Notes on Time Cards
by Diego | Jan 26, 2023 | New Features
Private notes are now readable when reviewing and approving time cards. To learn more, read here.
Absence hour totals on time card approval page
by Diego | Dec 20, 2022 | New Features
We’ve added a summary at the bottom of the time card page showing the total absence hours for the period. Read more here.
We’ve Added Shift Tasks
by Diego | Dec 1, 2022 | New Features
Shift tasks allow you to assign tasks to an employee’s shift and have the employee mark them completed. You can add as many tasks as you like, for example “Setup main room”. You can get alerted when each task is done and if any tasks were NOT completed by the end of...
Update to schedule screen
by Diego | Nov 29, 2022 | New Features
We’ve updated the schedule screen and move some of the buttons under the SETTINGS menu. We put them under the VIEW BY section.As well we added a new info button to explain all the icons used on a schedule:
Show ABSENCES and SHIFTS on the WHO’S WORKING board
by Diego | Oct 23, 2022 | New Features
We’ve enabled a new option to allow you to see both ABSENCE and SHIFT on the WHO’S WORKING board. Previously when a shift is tied to an absence, we hide the shift. For those who want to see both, follow these steps.
Competencies on the Schedule and Who’s Working screen
by Diego | Sep 30, 2022 | New Features
We’ve added the ability to show competencies on the scheduling screen and Who’s Working screens. This will allow you to see your employees’ competencies at a quick glance. Read more here.
Desjardins Employee Import
by Diego | Sep 28, 2022 | New Features
We’ve added the ability to import your employees from Desjardins into TimeWellScheduled. With just a few clicks their profile can be pulled in, bringing fields like Name Payroll code Email Department Pay rate Address Learn more from this this article.
New Employee Information Report
by Diego | Sep 11, 2022 | New Features
We’ve created a new employee report that recaps your employee information including name, hire date, years of service, pay rate and more. Read more here.
How can I override the default daily absence hours?
by Diego | Jul 26, 2022 | New Features
When adding an absence, the system uses the default daily rate set at a global level. However, if you need to override this as an absence uses a different value, you can follow these steps.
How Do I Allow Managers to approve their own absence, availability or time cards?
by Diego | Jul 7, 2022 | New Features
By default, managers can only approve absence, availability or time cards for employees that report to them. They cannot approve their own, an administrator must do that. If this is not the case in your company, you can change the permissions by following these steps.
Punch Code & Payroll Code Separated
by Diego | Jun 18, 2022 | New Features
We’ve broken the old ‘Payroll/Employee Code’ into 2 fields. This allows clients that have payroll codes that are harder to remember or change to keep the same employee facing code. As well for those of you who change ownership, you can keep the employee codes...
New schedule sort options added
by Diego | Jun 3, 2022 | New Features
We've added 2 new sort options to the schedule screen to help you show the schedule in the order you need: Shift Start TimeShift End Time This layout puts the early shifts at the top or bottom as shifts are added.
Update to timebands and templates
by Diego | Apr 28, 2022 | New Features
We’ve made some updates to timebands and templates. Timebands: You can now pick default shift premiums to be applied to the timeband.Templates: You can now pick default shift premiums, add comments and override default meal or break PER DAY.If you pick a template...
New Schedule Views Launched
by Diego | Apr 27, 2022 | New Features
We've launched 2 new schedule views to help you see your employees counts:Hourly - Chart In this view, each day is broken out hourly so you can see in a bar graph the employee count per hour:Heat Map/Traffic Trail In this view, each day is broken out hourly so you can...
Recording Absence Times
by Diego | Mar 11, 2022 | New Features
When marking an absence based on a shift (from the WHO’S WORKING or REVIEW TIME CARD page, you will be presented with the following options: Paid hours left in shift – this is the time left in the employees shift Same as their shift – this is the PAID hours an...
Enabling Daylight Savings Time controls
by Diego | Mar 8, 2022 | New Features
With daylight savings time approaching, make sure you enable this feature if your location observes it. Follow these steps to turn it on/off.
Schedule Periods
by Diego | Feb 9, 2022 | New Features
When creating a schedule, if you’re looking for a fast way to see hour totals during the day by specific periods, create schedule periods. Read more here.
Record of Employment (ROE)
by Diego | Feb 9, 2022 | New Features
When an employee leaves or you need to provide official documents related to an employee’s record of employment (ROE), you can now download them from the site. Read how to do that here.
How do I restrict punching for a select group of employees?
by Diego | Feb 3, 2022 | New Features
If you need to restrict punching to a select area, follow these steps.
New report – BC Sick Pay Calculations (Jan 1, 2022)
by Diego | Jan 3, 2022 | New Features
We’ve added a new report to help you quickly calculate the BC Sick Pay owed to employees when they call in sick. Read the help article here.
New alert when schedule is NOT published
by Diego | Dec 1, 2021 | New Features
We've added a new alert to managers when a schedule is NOT published and prevents the schedule from being emailed to staff. Here is an example
New PUBLISH alerts added
by Diego | Nov 9, 2021 | New Features, TWS – News
We've added 2 new alerts when publishing/unpublishing schedules. Go to MANAGE MY BUSINESS, MANAGE ALERTS to find them
Update – Publishing after copying and more
by Diego | Oct 19, 2021 | New Features, TWS – News
We’ve updated the COPY SCHEDULE to allow you to quickly publish a schedule after copying it. Just pick the weeks and click PUBLISH When viewing the schedule and weeks, you can quickly see which weeks are published so you don’t need to jump to each week and check
New schedule features launched
by Diego | Oct 19, 2021 | New Features, TWS – News
We’ve launched a few new features to the schedule page: 1. You can now add manager notes per day by department or your entire company a. Click the comment icon b. Fill in the formc. The comments show at the top2. People vs Shift view – the...
Get an alert when an employee picks no asset
by Diego | Oct 19, 2021 | New Features
We've added a new alert when an employee is prompted to take an asset but doesn't. You can enable this alert in the asset setup.
New Over/Under Hours Report
by Diego | Sep 30, 2021 | New Features
We've launched a new report under TIME CARD & PAYROLL to show you which employees have worked over or under a set number of hours a week. The report is called Over/Under Hours Report
We launched a few new updates to the site. Take a look!
by Diego | Sep 14, 2021 | New Features, TWS – News
We launched a few updates last week to enhance the site, including: Added an OPEN SHIFT module. It’s own blog and HOW TO article is being added shortly. We’ve added several new SORT options on the scheduling screen Stream lined the ADD SHIFT page
New alerts for Managers
by Diego | Aug 18, 2021 | New Features, TWS – News
We've added 3 new alerts for your managers to keep on top of multiple absences and lates. To enable these, go to MANAGE MY BUSINESS, MANAGE ALERTS
Update to scheduling page
by Diego | May 13, 2021 | New Features, TWS – News
We've launched a few updates in the background to the scheduling page to make it faster to load.
Manage availability blackout periods
by Diego | May 5, 2021 | New Features, TWS – News
You can now manage blackout periods for availability. Blackout periods make the ADD button unavailable to your employees. Your managers and administrators can still make additions. Read more here.
Create A Survey for Your Team
by Diego | Feb 19, 2021 | How To, New Features
We’ve add a new dashboard feature that lets your survey your team and see the results. You can create the question and answers and your team can respond.To learn more, visit this link.
New Chat Feature Launched
by Diego | Feb 16, 2021 | New Features
We just launched our new CHAT feature. You can find a new menu item called CHAT beside messages. Some key features: you can send/receive instantly with your team members you can easily see past conversations and files you can quickly share images/files between each...
Shift Premiums Added To Roles
by Diego | Jan 20, 2021 | How To, New Features
We've launched a new feature - shift premiums. These can be used to pay an employee an extra amount or hours per shift. For example, if an employee works the night shift and gets paid an extra $100, you can assign that to their role. Or if an employee has to travel...
New Dashboard Widget
by Diego | Dec 29, 2020 | New Features
We've launched a new dashboard widget to show the number of employees on duty, on break, etc. The number represents the number of employees for each status.
We’ve Updated The Absences & Availability
by Diego | Dec 14, 2020 | New Features
We've made a small update to the absences and availability page to make the status (approved, pending, declined) clearer. Thank you to everyone who provided feedback to enhance the experience.
We are excited to announce the first version of the employee app!
by Diego | Dec 10, 2020 | New Features
We have launched the new employee app that can be downloaded in the iOS and Android store. Visit here to download it. We are working on version 2 that will Include a chat feature Request time off
Display your employee role on the schedule screen
by Diego | Dec 3, 2020 | New Features
If you need to show the employee role on the schedule screen, you can turn it on by following these steps.
How to change the absence YTD total
by Diego | Dec 2, 2020 | New Features
By default, the YTD totals seen on the absence page is calculated based on Jan 1 as the start date. If you want to change that per employee, follow these steps.
Update to Easypay Export
by Diego | Nov 27, 2020 | New Features
We've added a new option when exporting Easypay time cards - you can now export group by department total. To read more, click here.
COVID – How do I capture employee temperatures?
by Diego | Nov 19, 2020 | New Features
You can now ask employees their temperature upon check in. Follow these steps to enable this feature.
Alberta STAT pay calculations updated
by Diego | Nov 13, 2020 | New Features
We've updated the STAT pay calculations that came into effect Nov 1, 2020 within TimeWellScheduled. The stat report will use the new regulations to calculator Hours Earned.
New Add On – Training Tracking
by Diego | Oct 26, 2020 | New Features, News, Training
We are excited to announce the launch of the new training tracking module. This new module will allow you to track training requirements and due dates for all your employees. Email us for a personal demo or read more about it here.
Bi-Monthly Payroll Available
by Diego | Sep 30, 2020 | New Features, Payroll
For those stores that calculate payroll bi-monthly vs weekly, we've added this as an option. To read about it, click here.
How do I check the punch alert (COVID) tracking report?
by Diego | Sep 9, 2020 | Alerts, How To, New Features, Punching
You can review the responses to the punch alert (COVID) popup by loading the report under REPORTS. Read more here.
Paid Vacation and Stat Pay Calculation
by Mike | Aug 24, 2020 | Absences, New Features
If an employee is away on PAID vacation, their hours need to be included in the stat pay calculation as RT hours. To ensure the stat pay calculator does this, turn this ON, just check off the setting below
Turning OFF premium pay
by Mike | Aug 19, 2020 | How To, New Features
Just a reminder if you no longer need premium pay, you can follow these steps to turn it OFFhttps://timewellscheduled.com/premium-pay-for-easypay-ceridian-desjardin/ Just don't click YES, click NO 🙂
Set SCHEDULE to PAID
by Mike | Jul 28, 2020 | New Features, Timecards
When approving time cards, if you want to copy the SCHEDULED HOURS to the PAID HOURS, you can simply click the button at the bottom right. read more...
How to let employees see their schedule audit trail
by Mike | Jul 15, 2020 | New Features, Scheduling
You can allow employees to see their own schedule audit trail. Read how here
What is Geofencing?
by Diego | Jul 8, 2020 | New Features
Save Time and Money with GeofencingToday’s business environment is highly competitive. Business owners are always on the lookout for technology that can help improve their operations and give them a competitive advantage. Geofencing for time tracking and employee...
New dashboard coming soon
by Mike | Jun 25, 2020 | New Features
We are excited to announce our new dashboard will be launched shortly. Take a sneak peek:
Update Vital Signs Report
by Mike | May 20, 2020 | New Features
We've updated the vital signs report to include the week number, PTD, MTD and YTD values.Take a look under TIME CARDS & PAYROLL -> Vital Signs Recap
COVID Message On App
by Mike | May 20, 2020 | App, New Features
We’ve launched the COVID alert on the iOS and Android platform. NO update is needed, just setup the message. Read more here.
New PUNCH IN alert module for COVID-19
by Mike | May 8, 2020 | New Features
We’ve launched a new alert module to prompt employees about COVID-19 symptoms before they punch in. This new feature will prompt them and if they respond YES, alert their manager and/or block their entry. To set this up and turn on, read the HOW TO here.
Coming Soon – Employee Covid Alert
by Mike | May 6, 2020 | New Features, News
We are working on a new feature so you can ask your employees if they have COVID symptoms when punching in.If the employee responds NO, they punch in as normal.If the employee responds YES, you can alert their manager and block their punch.Stay tuned for more...
Premium Pay for Payworks
by Mike | Apr 30, 2020 | New Features, Payroll
We've added support for Payworks now. Premium pay will be exported in column L. ** PLEASE SEND THE FILE TO PAYWORKS THE FIRST TIME AFTER TURNING THIS ON SO THEY CAN MAP IT CORRECTLY ** With the changes to business operations we launched a VERY quick change to...
Set all hours for a day of week to RT/OT/DOT
by Mike | Apr 21, 2020 | New Features
If you have a requirement that specific days are always paid as RT/OT or DOT, you can do that now with the latest update launched. Read about it here.
How do I attach a file to a message?
by Mike | Apr 20, 2020 | Messages, New Features
If you have a file you want to share with your staff you can attach is to a message. To learn how, read this article.
Online ordering added to Daily Vital Signs
by Mike | Apr 9, 2020 | New Features
We've made an update to the Daily Vital Signs to let you track Online Orders. You can now enter the sales, customer count and calculate the average. This also carries over to the vital signs report.
Why can’t my employees punch in with biometrics? I’ve reset their password.
by Mike | Apr 2, 2020 | New Features, Punching
By default, employees need to use their fingerprint to punch in with biometrics. This means they can NOT use their employee code and password. Read here how to change if you do need them to punch with code and password.
Premium Pay for Easypay/Ceridian/Desjardin
by Mike | Mar 30, 2020 | New Features, Payroll
With the changes to business operations we launched a VERY quick change to support PREMIUM PAY. We are working on a long term solution but this quick change can be used now. What is it? Some stores are paying premium time for all regular time hours. How does it work?...
Different filters to view the schedule
by Mike | Mar 28, 2020 | New Features, Scheduling
The default for viewing the schedule is to show ALL employees who can work in the department you’ve selected and ALL their schedules. But that’s not the only way you can see it. Maybe you only want to see the employees scheduled. Read more here
How can employees delete their absences/availability?
by Mike | Mar 24, 2020 | Absences, New Features
When an absence or availability is pending, an employee can delete or edit. However, once it is approved, only their managers can. Read more here
Biometrics Upgrade
by Mike | Mar 23, 2020 | New Features
Over the weekend we launched an update to the biometric module. This update has a higher resolution which means the quality of our scans will be better. For existing employees without any issues, there is nothing you need to do. For employees who are having an...
Accessing TimeWellScheduled
by Mike | Mar 19, 2020 | New Features, System maintenance
We've updated our network to provide a more reliable and faster service. With this, we've made a change to the locations we service. At this time, TimeWellScheduled is ONLY availability in CA and US. If you require access to our services outside of these 2...
Latest Updates – March 2020
by Mike | Mar 18, 2020 | New Features
We’ve just launched the following updates to the site: If an employee completely misses punching for a shift, you can now copy their SCHEDULED hours to the PAID in the time card review sheet. 2. We’ve added an employee password reset option on the MY LOGIN page We’ve...
How Do I Add a Manual Time Card?
by Mike | Mar 11, 2020 | New Features
Go to TIME CARD & PAYROLL in the menu Click Review, Update and Approve Time Cards Click the department the employee is in (or ALL) Find the day you want to add (if need be, change the date picker to the week in question). Click ADD TIME CARD Fill in the...
Updates
by Mike | Mar 9, 2020 | New Features
We’ve launched some new updates Take a look: Updated the Daily Vital Signs to show all LY values, and the change If the vital sign email goes out and the day was a holiday, we indicate that in the email, ** NOTE - Monday Feb 17, 2020 was Family Day You can quickly see...
New Payroll Report
by Mike | Mar 9, 2020 | New Features
We've added a new payroll report called Hour and Shift TOTAL ONLY Preparation Report This report is similar to the Hour and Shift Report except that instead of breaking out the information by weeks it shows just the totals for all the weeks selected.
Shift Swap & Sick Day Updates
by Mike | Feb 27, 2020 | New Features
We just launched 2 updates last night: 1. When an employee puts their shift up for swap on the system and two different employees want to take it, you can just approve ONE and the other is declined and both get an email. One declined and one approved....
New Vital Signs Report
by Mike | Feb 27, 2020 | New Features
We've created a new report to show the vital signs over a selectable time period. Read more here.
Override Meals/Breaks In Time Bands
by Mike | Feb 4, 2020 | New Features, Scheduling
You can now override the default meal and break lengths for time bands. This is useful if you have 60 minute meals for most cases but need 30 minute meals in specific cases. Read more here.
How can I see the total hours accumulated by employee?
by Mike | Jan 24, 2020 | Employees, New Features
You can run the "Accumulated hours by employee" report in Time Card & Payroll. Read about it here.
Updates to system
by Mike | Jan 21, 2020 | Absences, New Features, News, Updates
Over the weekend we launched a few updates to the system On the absence page when viewing the absence details we show WHO created the absence (in case it wasn't the employee) On the employee dashboard (the list of everyone working today), we've added the option to...
What happens if a schedule exists?
by Mike | Jan 15, 2020 | Absences, New Features
If you are adding an absence when an employee has a schedule, you will be prompted to pick an action for the schedule
Changing BREAK and MEALS
by Mike | Jan 3, 2020 | New Features
If you have employees who punch incorrectly for a BREAK or MEAL when it was meant for the other, you can now change it. Go to the dashboard and find the employee. In the ACTION drop down, you will see a new option. Click it and confirm the action and the break or...
How to let employees message anyone in the system
by Mike | Jan 3, 2020 | Messages, New Features
By default, only administrators and managers can message to roles below them. This avoids employees using the system to email each other. See how here.
Download your time card history
by Mike | Dec 6, 2019 | New Features, Payroll
We've made a new simple report to download all your past time card data. You can use this to keep a local copy of all your past entries. Read how to do it here.
Availability Restrictions
by Mike | Dec 2, 2019 | Absences, New Features, Scheduling
Scheduling has been updated so the rules of availability will allow or block schedules based on what has been approved. Read more
2 IMPORTANT UPDATES THIS WEEKEND
by Mike | Nov 15, 2019 | New Features, News
We have 2 important updates coming this weekend. 1. For those using biometrics, the employee code update will be launched. We've sent an email out on this to all administrators. 2. We've made some updates to the app, you will see an update pushed for both iOS and...
Update to employee section
by Mike | Nov 8, 2019 | New Features
`We’ve updated the employee listing page to match the rest of the site’s look and feel. This allows for Quicker load time Easy searches Responsive layout We’ve also updated the employee add/edit page, so like functions are grouped and easier to find with the top...
Adding labels in shifts
by Diego | Nov 8, 2019 | New Features
You can now create shifts that are just labels, for example, ON CALL shifts. This new feature will put a place holder on the scheduling page but will NOT change your budgeted hours. You can drag and drop and delete these shifts just like any other shift. Read the how...
Schedule Print
by Mike | Oct 31, 2019 | New Features, Scheduling
TimeWellScheduled will now log your last print choice so you don't have to re-pick the options each time.
View Absences on the Review, Update and Approve Time Card report
by Mike | Oct 31, 2019 | New Features
You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.
Mark a Sick Day on Dashboard
by Mike | Oct 31, 2019 | Absences, Employees, New Features
We've added the ability to mark an employee sick right from the dashboard.
Private Notes
by Mike | Oct 29, 2019 | New Features, Scheduling
We’ve added private notes to the schedule screen. Read about it here.
View absences on the Time Card report
by Diego | Oct 25, 2019 | New Features
You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.
250 Canadian Tire Stores!!!
by Mike | Oct 10, 2019 | New Features, News
We are excited to announce we've just welcomed our 250th Canadian Tire store.
New Updates To TimeWellScheduled
by Mike | Sep 26, 2019 | New Features
Update #1 When you copy a schedule you now have the option to copy notes or NOT copy notes: Screen Shot 2019-09-25 at 9.04.14 AM.png Update #2 A few clients have asked for more important dates, so we've added 3 new dates to the employee profile: Employee Review 30 day...
We’ve Merged Alert Settings Into 1 Page
by Mike | Aug 30, 2019 | Alerts, New Features
To make managing alerts easier, we've moved all the alerts to a single section under MANAGE MY BUSINESS, MANAGE ALERTS.
System slowness
by Mike | Aug 28, 2019 | New Features, News
We've been experiencing issues with one of our servers that is causing longer than expected page load times. We have our whole team working on this - we've made changes last night and expect more to come. Very sorry for the inconvenience.
Easily See Which Schedule Is Posted
by Mike | Jun 20, 2019 | Absences, New Features
We've added icons to the department list to quick see which are published and which are unpublished. The CLOSED lock means it is published, OPEN lock means it's unpublished.
New Stat Pay Export
by Mike | May 6, 2019 | New Features
We now support exporting stat pay numbers to specific payroll companies that support it. More...
Changes to Stat pay report
by Mike | Apr 22, 2019 | New Features, Payroll, Scheduling
We've updated the stat pay report to show STAT HOURS WORKED. This means if someone works the stat day, their hours will show at the top of the report. STAT HOURS EARNED (the previous information shown) will still show. Coming in the next few days: ability to 'edit'...
E-mails or messages
by Mike | Mar 19, 2019 | New Features
As an administrator, you can now review the emails sent and received by your employees. To do this, go to MESSAGES and click the button and select the employee you want to see the messages for: Shift Swapping Report A new report has been added under REPORTS to show...
Seeing all unread messages
by Mike | Mar 3, 2019 | New Features
We've added a feature in the message module to show all unread messages with just 1 click. Previously when you loaded the messages, it would show you the last 7 days of messages, which may or may not contain messages With this new feature, when you click SHOW UNREAD...
How to receive a copy of all messages someone sends
by Mike | Feb 21, 2019 | New Features
If you want to see all messages sent by your team, you can now go to any ROLE and add your email and you will be BCC'd all messages they send through the site. Pick a ROLE to edit and complete this part of the setup:
Upgrade to biometrics
by Mike | Feb 21, 2019 | New Features
We've added the ability to scan 2 fingers instead of just 1. This will your employees to try another finger in case one stops. As well we've added a process to test the fingerprint right on the employee page. Click the 'Test biometric scan' link to test.
Org Chart Update
by Mike | Feb 15, 2019 | New Features
We've updated the look and feel of the org chart (under REPORTS) to have a cleaner/responsive look. Take a look.
New Payroll Provider Support – BDO
by Mike | Feb 11, 2019 | New Features, Partners
If your business uses BDO for payroll, we can now export your time cards to a format BDO can use for payroll purposes.
Update to Manager/Supervisor view
by Mike | Feb 8, 2019 | New Features
Previously, in GENERAL SETTINGS we added an option to allow managers & supervisors to see employee information outside their department without actually granting them control of that department: A few clients have mentioned this tool wasn't granular enough to...
Update to Absence Reports
by Mike | Feb 4, 2019 | Absences, New Features
We’ve added a multi-picker to the absence reports so you can pick multiple absence types at once and report on it.
Automatically Mark Emails Read
by Mike | Feb 1, 2019 | New Features
We’ve launched a new feature in the emails we send to employees which will try and recognize if the message has been read without needing to click MARK THIS EMAIL READ. We embed a small image that you can’t see and track if the image has been seen. We hope this makes...
Employee Hour Alerting
by Mike | Dec 2, 2018 | New Features
Do you want to receive an alert when an employee reaches a defined number of hours? With our hour alerting module, you can do that. Go to MANAGE MY BUSINESS and setup the hours you want to get alerted on: Once setup, you can set an employee’s previous...
Changing a schedule end time while the employee is logged in
by Mike | Nov 22, 2018 | New Features
Sometimes you need to change an employees scheduled time while they are working. For example, they are scheduled 12pm-5pm and you need them to work an extra 2hrs because of extra customers. To do this, turn on the feature in the setup: Once setup, go to the schedule...
Update to ADD SHIFT
by Mike | Oct 18, 2018 | New Features
We've made some tweaks to the ADD SHIFT module to make it easier to use and provide more information. The updates include: add multiple days add multiple employees see who is absence/unavailable if you override the shift rules, you can pick the break/meal times and...
Managers Can Now Clock In Employees
by Mike | Oct 4, 2018 | New Features
We've added a feature to the dashboard to allow managers and administrators to clock in employees. This feature replicates the action as if they were doing it themselves. This would be useful in a few cases the managers could do on the employees behalf if an employee...
iOS App updated and Now available in the App Store
by Mike | Oct 1, 2018 | App, How To, New Features
Great news, the app is back up and running. Follow the steps here - https://support.timewellscheduled.com/article/how-to-install-the-tws-app/
If You’re Using Our Barcode System To Generate Codes, It Is Temporarily Offline. From The Vendor We Use.
by Mike | Sep 18, 2018 | New Features, Punching
We have confirmed that the most recent Microsoft update has interfered with our ASP products. Further research shows that Microsoft has included updates that have broken ASP in the past. I have contacted Microsoft to find out if there will be a fix. I apologize for...
Update to vital signs
by Mike | Sep 12, 2018 | New Features, Updates
We've updated the vital signs recording to be clearer - now you will have work orders and average work order values in the collection process.
New Alerts Available
by Mike | Sep 6, 2018 | New Features
We've added 3 new alert options under Manage My Business » Manage Schedule and Time Card Settings 1. These 2 alerts can be turned on to alert managers when an employee actually arrives late 2. This alert can be turned on to alert managers when an employee has failed...
Print Options In Month View
by Mike | Aug 16, 2018 | New Features
We've added new print options in the print month view.
Allowing absence/availability requests when a schedule is published
by Mike | Jun 11, 2018 | New Features
By default, if a schedule is published, employees can NOT request an absence or availability. However, if you need to allow this, we have added the ability to turn it on. Go to MANAGE MY BUSINESS - GENERAL SETTINGS
Update to Ceridian Export and Stat Pay
by Mike | Jun 7, 2018 | New Features
Previously stat pay hours would be exported into the OT column (if setup). We have updated our export so the hours now go into STAT OT vs regular OT.
Share the notes on schedules with other team members
by Mike | May 7, 2018 | New Features
You can now share the notes on schedules with other team members. To turn this on, go to Manage My Business » General » Manage Schedule and Time Card Settings and check this off: You can now share the notes on schedules to other team members. To turn this on, go to...
New Features April 26, 2018
by Mike | Apr 27, 2018 | New Features
We've added some new Features already available in TimeWellScheduled. In DAY view in the schedule, the ability to edit a schedule (add comments, change department or role) Fix to change shift swap & for employees to delete shift swap In DAY view in the schedule,...
Resource Planning – Schedule Layout
by Mike | Feb 27, 2018 | New Features
Resource Planning – Schedule Layout We’ve added a new schedule layout called ‘Resource Planning’. You can view this layout by clicking the calendar on the scheduling page. In this view, each department and absence has their own icon to show what the...
Android App Now Available
by Mike | Dec 14, 2017 | New Features
The TimeWellScheduled App is now available in the Google Play store.
New sort for the schedule page
by Mike | Dec 14, 2017 | New Features
We have added a new sort, Primary Department, on the schedule page. This allows the employees who's primary department are selected, show at the top.
Update to Easypay export and Ontario stat change
by Mike | Dec 12, 2017 | New Features
With the changes coming to stat pay for Ontario, we have already updated our Easypay export to include the required number of days worked. All exports going forward will include this information.
New Admin Reporting Coming
by Mike | Nov 2, 2017 | New Features, News
In a short while we will have new reporting available to visually see key numbers within the site. Here is a sample:
Timecards – Marking an employee as absent and sending an email alert
by Mike | Oct 30, 2017 | New Features
Now if an employee Did not show up for a shift, Managers/Supervisors can mark their timecard as "DID NOT SHOW" and send that employee an email alert.
New features in Dashboard and Scheduling
by Mike | Oct 30, 2017 | New Features
Dashboard Now you can see Meal and Break times if/when they've been taken. Schedule: In the schedule hover over pre-made shifts to see their title.
Update to alert on important dates
by Mike | Sep 25, 2017 | New Features, Updates
You can now control which alerts you want to receive for important dates. Under Manage My Business » General » Manage My Payroll, Shifts and Labor Rules You can select which alerts to receive.
Employees’ unread messages
by Mike | Sep 19, 2017 | New Features
Admins can now see employees' unread messages.
New Features
by Mike | Sep 12, 2017 | New Features
We've made more updates including: 1. A new way to view the schedule by shift start times. 2. A new option to restrict employee messages to TimeWellScheduled only without emailing. 3. Easily send Employee Welcome Emails.
New Features – September 2017
by Mike | Sep 6, 2017 | New Features
We've recently added some new features to TimeWellScheduled. 1. Exclude paid meals/breaks from overtime calculations. Set your hours for maximum regular hours and choose the option to exclude paid meals and breaks 2. Schedule page update A) We've added the Competency...
Improvements to punch speeds
by Mike | Jun 5, 2017 | Fix, New Features
Our team is making server and database enhancements that will increase the performance of the site this week. This will all be done after hours to not interrupt your normal work day. But you may notice slow downs at night We plan to have all work done by mid week. Any...
New Sales/Labor Budget Report
by Mike | Mar 29, 2017 | New Features
The Sales/Labor Budget Cost Report will display past Sales and Labor data from the Sales/Labor Budget Cost. Go to Time Card & Payroll>>Sales/Labor Budget Cost Report and
The new Sales/Labour Budget cost report
by Mike | Mar 20, 2017 | New Features
The new Sales/Labour Budget cost report is now available. Now you'll be able to see several week's numbers after entering them into the Sales and Labour Budget costing tool on the Scheduling screen. You can enter previous week's numbers a sell by using...
New Look, same reports
by Mike | Feb 17, 2017 | Coming Soon, New Features
Just a quick note that very shortly we will be updating the look of the reports page. Nothing will change in terms of the wording, or functionality, just a change in the look. Here is an example of what you will see.
Do you want to ensure your employees take their full break and meal?
by Mike | Feb 13, 2017 | New Features
A new option can be turned on that asks your employees WHY they are coming back early. Some provinces/states require a minimum break or meal for employees. When this option is enabled, a notification lets employees know they still have time on their break or lunch. If...
Change to Vital Signs module
by Mike | Feb 8, 2017 | New Features
Now you can add comments to the Daily Vitals signs.
New Links Module
by Mike | Feb 8, 2017 | How To, New Features
Now you can display important and relevant links on the TimeWellScheduled Dashboard. Choose Manage My Business>>Manage My Links Click Add Link to create a new link or Edit form the drop down menu to edit an existing link. Employees will see link on Dashboard...
New Timecards layout
by Mike | Dec 12, 2016 | New Features
We've updated the Timecards layout with easier to read options and popups.
Quick tweak to vital signs
by Mike | Nov 11, 2016 | New Features
Now you can go back previous days in case you missed today!
Sales / Labour Budget module update.
by Mike | Nov 8, 2016 | New Features
We’ve updated the Sales / Labour Budget module with more columns and calculations to break down Scheduled vs. Actual costs.
Daily Vital Signs
by Mike | Nov 8, 2016 | New Features
We’ve made it easy to record your store’s Vital Signs and share them with your choice of staff. Record your store’s Average basket total, Customer count, Store and Service sales by choosing the blue button on your dashboard. You’ll be prompted to enter the store’s...
Over/Under hours notification
by Mike | Sep 21, 2016 | New Features
We created a notification requested by some dealers to inform them when employees are over/under hours. Below image appears BEFORE you publish, to give you a list of any discrepancies. To remove the alerts completely got to Manage My Business » General » Manage My...
Updates to our API
by Mike | Sep 15, 2016 | New Features
Do you want to integrate with TimeWellScheduled and your application? We’ve added more options available, check them out here: https: /more/api
Updates to Role Based Scheduling
by Mike | Sep 15, 2016 | New Features
We’ve updated role based scheduling to have more features and alerting. You can manage it all in a new section under MANAGE MY SCHEDULE AND TIMECARD SETTINGS. Updates include Ability to set the default schedule view to role based Send weekly email to employees on...
New My Login option on timewellscheduled.com
by Mike | Sep 13, 2016 | New Features
We’ve added the option to Login from the timewellscheduled.com website. Employees’ who may have lost the unique store URL we provide can easily find their store and login using the timewellscheduled.com website. Just visit www.timewellscheduled.com and click on My...
Easier To Calculate Stat Pay
by Mike | Sep 8, 2016 | New Features
We started with Ontario and streamlined the stat pay reports. What this means is that you no longer need to pick the stat day (we pull that from the setup). And we’ve redesigned the page to use the new layout within the site, meaning a cleaner, responsive design. And...
Holiday Stat Report Easier To Use
by Mike | Sep 6, 2016 | New Features
We've started with Ontario making it easier to generate your holiday stat report. Other provinces and states will receive the same updates. What we've changed: 1. instead of having to pick the holiday, the system recognizes the ones you have entered and makes...
New payroll provider RISE added
by Mike | Sep 6, 2016 | New Features, Partners
https://rise.xyz/online-payroll/
New Security Group option – PUBLISH / UNPUBLISH
by Mike | Aug 26, 2016 | How To, New Features
We've added a new option to assign security groups permission to PUBLISH or UNPUBLISH the schedule.
Update To The Sales/Labour Budget Cost Module
by Mike | Aug 16, 2016 | New Features
We’ve enhanced the Sales/Labour Budget Cost module by allowing you to enter values at a daily value. To do this, click any department name In the new popup, you can enter the daily sales. The daily sales is totaled and carried back to the weekly screen automatically....
Coming Soon
by Mike | Aug 12, 2016 | New Features
Improvements we’re working on... New budgeting features, New stat holiday report, LIVE absence requests, New timecard layout, New sales/budget module, You will soon be able to push daily sales values so they can carry upward into your weekly...
Updates to the schedule page
by Mike | Jul 14, 2016 | New Features
We made it leaner, and now shows more employees per department in both the Employee Panel and the Schedule.
Take this shift & unassigned roles
by Mike | Jun 22, 2016 | New Features
For a few years we’ve had the ability to create shifts and leave them unassigned. In this example, there are 1 of 2 FLOOR MANAGER shifts filled. It was up to the scheduling team to assign employees into the shift. We just launched a change so optionally, you can allow...
Publish schedule flag for API and Share My Schedule
by Mike | Jun 21, 2016 | New Features
We fixed a bug reported to us that allowed an employee to see their schedule via the API and Share My Schedule even if it wasn’t published. This has been fixed
New options in View my Schedule
by Mike | May 2, 2016 | New Features
Allow employees to see each other's schedules. Allow employees to see the schedule in Weekly view *Employees will NOT have permissions to edit schedules in any way.
Dashboard News Panel
by Mike | May 2, 2016 | New Features
Keep up to date with new features and releases. Now TimeWellScheduled Blog posts are now on your Dashboard.
The New Message Module
by Mike | May 2, 2016 | New Features
Reading Messages Made Easier Fresh new look Responsive layout (resizes for the device you’re on) Easier to read design Quick and easy searching Date searching Delete all Inbox messages. Send messages to: Employees Departments Roles
Sales/Labour Budget Cost tool
by Mike | Apr 13, 2016 | New Features
Our new Sales/Labour Budget Cost tool allows you to enter store Sales totals and compare them to you labour budget and labour costs. See all departments at once for a convenient view of the whole store’s numbers. Set Sales, Labour Budget Cost and Labour Budget Hours...
Employee Handbook
by Mike | Mar 28, 2016 | New Features
Now add an employee handbook available for employees to download from their dashboard. Upload Handbook Handbook available for download on dashboard.
New multiple role alerts
by Mike | Mar 28, 2016 | New Features
Previously you could set a secondary notification on only 1 role above the selected one. This change allows you to pick ANY role that is higher, and pick any employee in it.
Updated Payroll reports
by Mike | Mar 28, 2016 | New Features
TimeWellScheduled Payroll reports have been updated. A fresh new look will help you create reports easier and faster. Original reports will also stay activated while everyone get acclimated to the new format. Choose your Department, Groups, Classification,...
New Sales/Labour Budget Cost Tool In TimeWellScheduled Version 2.0.35
by Mike | Nov 15, 2015 | New Features
Our new Sales/Labour Budget Cost tool allows you to enter store Sales totals and compare them to you labour budget and labour costs. See all departments at once for a convenient view of the whole store’s numbers. Set Sales, Labour Budget Cost and Labour Budget Hours...
New alerts in TimeWellScheduled Version 2.0.35
by Mike | Oct 15, 2015 | New Features
New better looking alerts informing employees of: Late punch in Early punch in Unscheduled punch in Meal punch in/out
NEW FEATURE – Now you can SMS and Email alerts from TimeWellScheduled
by Mike | Sep 8, 2015 | New Features
Did you know TimeWellScheduled is already equipped to send out SMS messages? Short Message Service (SMS) is a text messaging service component of phone, Web, or mobile communication systems. It uses standardized communications protocols to allow mobile phone devices...
Sales/Labour Budget Costing
by Mike | Jul 27, 2015 | New Features
Coming soon to TimeWellScheduled… A new more intuitive layout for Sales/Budget costing.
Recent updates
by Mike | Sep 4, 2013 | New Features
We added a quick update for scheduling. In Manage My Business » General » Manage My Schedule Settings and Time Card Settings, we've added a new option to the schedule screen to let you select how employee names will show:
Recent updates 2013-08-30
by Mike | Aug 30, 2013 | New Features
When printing a schedule, you can now choose to include comments and pay rates, in addition to the original hours totals. This was added in 2.0.19.
Recent updates 2013-08-28
by Mike | Aug 28, 2013 | New Features
In release 2.0.19 we added support for ADP Workforce payroll exporting
Recent updates 2013-08-20
by Mike | Aug 20, 2013 | New Features
We just released 2.0.19 with a variety of small changes. 1. One click swap of schedule - now in the scheduling screen you can mouse over a schedule and quickly switch it to another employee
Employees punching in and out at their own department stations
by Mike | Apr 8, 2013 | New Features
We just released an update that allows you to bookmark a unique URL, by department so that employees scheduled for that department can only punch in and out at that department station. You can enable this for a specific department or all departments. Only those...
Remove the biometric requirement for any employee
by Mike | Apr 8, 2013 | New Features
Before this weekends update, only administrators could log in via employee/code and password. We've now opened this up so you can allow any employee to do the same. When you edit an employees profile, under their employee code you will see this option, check it off...
Now you can better manage the hours per role
by Mike | Nov 28, 2012 | New Features
When you create a role, you can optionally enter the minimum and maximum hours an employee should be scheduled each week. When an employee is outside the requirements, the validation of the schedule will trigger a warning. COMINGSOON - The system will highlight the...
Scheduling Screen Quicker To Load
by Mike | Nov 12, 2012 | New Features
Now when you visit the scheduling screen, the previous week and department you were working on is automatically loaded. No need to have to reselect the week and pick the departments you were viewing.
New report – Labour Breakdown by Employee/Department
by Mike | Sep 21, 2012 | New Features
Under Time Card & Payroll, we've added a new report called 'Labour Breakdown by Employee/Department'. This report is designed to show hour breakdown by either an employee or department Employee: When you select this filter, you will see how many hours the employee...
What to do with NO SHOWS?
by Mike | Jul 26, 2012 | New Features
Previously when an employee didn't show up, their name remained in the timecard list as unapproved, with no way of reporting on this. Now, you can mark those timecards as NO SHOWS:You now see the link 'Mark this as a did not show absence'. Once you've done this, you...
Canadian Tire – Easy Export for Your Productivity Reports
by Mike | Jul 17, 2012 | New Features
Do you participate in the productivity reports? If so, we've made it easy for you to quickly export your information and submit it. First, go to REPORTS->PRODUCTIVITY REPORT and click 'Setup'. Pick the payroll classification you want to include, and the...
Changes to Timecards
by Mike | Jun 22, 2012 | New Features
We've made a few changes to the timecard page to make it easier for approvals, these changes include 1. decrease the load time of the page 2. create a standard header along the top (same as you see on the scheduling screen) to pick departments, etc 3. default to only...
Change to Desjardin exporting
by Mike | Jun 21, 2012 | New Features
If you use Desjardin for payroll, we've now added a feature to specify if you pay weekly or every 2 weeks. This will output the data a little differently in the export file so that Desjardin recognizes the two weeks separately.
Restricting access based on cookies
by Mike | Feb 1, 2012 | New Features
Originally, we restricted access of the punch in/out/meal/break buttons to an IP. For most businesses, this would work because they have a a static IP that never changes. However, some business don't have access to a static IP, so we've launched an enhancement to...
Scheduling sorting
by Mike | Jan 25, 2012 | New Features
You can now sort your schedules based on key areas. Each user has their own saved sort order so they can manage their schedules quickly and easily.
New Scheduling Screen Active
by Mike | Dec 22, 2011 | New Features
The new scheduling screen is now active as the default screen. This screen offers faster load times, new features and a new look and feel. We hope you enjoy this new change.
Faster TimeCard Processing
by Mike | Dec 19, 2011 | New Features
We've just updated the timecard reports so they are faster to load and process. Previously, each timecard would have to be loaded, reviewed and saved, causing the server to reload the timecard page. We've eliminated all this so the approval load time is less than a...
Upcoming Schedule Emailed to You
by Mike | Nov 22, 2011 | New Features
Each Saturday, the upcoming weeks schedule will now be emailed to each employee so they have a copy of when they will work. Here is a sample:
New Scheduling Screen
by Mike | Nov 21, 2011 | New Features
We've redesigned the scheduling screen so it is faster and easier to use. With this change, we remove more whitespace so you can see more employees on the screen at once. Some other key features of the new design: Departments View multiple departments at once and...
New Home Screen Launched!
by Mike | Nov 16, 2011 | New Features
We are working hard to make TimeWellScheduled easier to use and get the important details to you quickly. When you now log in, you will see 4 sections: Upcoming Schedules Your upcoming weeks schedule is listed here. Alerts Any alerts, from pending absence requests to...
Split schedules and copy history
by Mike | Sep 25, 2011 | New Features
If an employee had to leave and come back (say for a medical appointment), their schedule would have been automatically split for payroll. So with a 9AM-5PM shift, and the employee leaves at 11AM and comes back at 12:30PM, would create a 9AM-11AM and 12:30PM-5PM...
Up and running FAST
by Mike | Sep 6, 2011 | New Features
We just launched the 4 minute setup wizard to get new clients up and running quickly. If you're not a client, give it a try and start seeing the benefits of TimeWellScheduled!
Tooltips
by Mike | Jul 15, 2011 | New Features
We've added nicer tooltips to the system, from timecard approvals to scheduling alerts, the new tooltips enhance the site.
Notes in the Schedule
by Mike | Jun 11, 2011 | New Features
We just updated the employee schedule and the action messages when employees clock in to include any notes attached to their schedule. This allows managers/supervisors to post additional information about their shift that they want to pass on to the employee.
Payroll Integration expanded
by Mike | Jun 8, 2011 | New Features
Now you can integrate your TimeWellScheduled Time and Attendance system and payroll with a simple click. The products for which we support payroll integration are: EasyPay MYOB Simply Accounting Desjardins Ceridian What does this mean for our clients? It means that if...
Sending Messages
by Mike | May 10, 2011 | New Features
We had a few requests to enhance sending messages, to uncheck or check all - this was added yesterday to the site.
Night shifts
by Mike | May 3, 2011 | New Features, Scheduling, Timecards
This week we released a new feature to allow shifts to span midnight. Up to now you had to create 2 schedule entries, which caused more work, and employees having to punch in/out. To start using this, log into the site, go to MANAGE MY BUSINESS->GENERAL SETTINGS...
Message Centre
by Mike | Mar 30, 2011 | New Features
We've updated the message centre so it's cleaner and easier to use. Now you can easily pick the employees to message directly with fewer clicks.
Several New Features Being Added to the Website This Weekend!
by Mike | Mar 11, 2011 | New Features
This weekend, we are adding several new features to the TimeWellScheduled website: 1 - When printing schedules, the department code is added to the colour coding so you can easily see on black and white print outs what department each employee works.2 - When an...