New Features

We’ve added a feature on the WHO’S WORKING page to allow you to quickly message your team or their emergency contact information. To learn more. Read here.

If you want an automatic punch option, you can enable this feature with barcode scanning. You can setup the barcode scanner so it’s always active and as employees scan their bar code, the system will automatically punch either an ENTRY or EXIT. Read here how to set...

We’ve updated how we handle time cards for employees who are set to “Scheduled but does NOT need to check in/out”Previously their time card would look like this when processed, with no ability to edit/delete breaks or meals:Our recent update allows you to edit/remove...

We've updated the vital signs email to be colour coded so your team can easily see which values increased (green) and those that decreased (red).

In the Time Card Discrepancy Report, you can now report on the number of times an employee does not clock out at the end of shift.

We’ve added the ability to see pending absences/availability on the employee’s schedule page. You can enable this by following these steps.

We now show both the role MIN and MAX hours on the schedule page. This allows you to ensure their role hours are met. Green – the employee HAS met the role requirements Red – the employee HAS NOT met the role requirements

If you need to message all employees who work on a specific team you can do that now by click the message icon beside the date you want to message.

A quick change was made to the employee directory to add seniority (the time they’ve been employed) and the approved hours.

If an employee has rules that override their department rules, we now show them in their time card. Take a look:

For our clients in British Columbia, CA, we’ve added a new feature to the schedule page to let you see if employees will be paid OT for a stat holiday. In the below example, Annette and Cora qualify for the stat and will be paid OT if they work while the remaining...

Private notes are now readable when reviewing and approving time cards. To learn more, read here.

We’ve added a summary at the bottom of the time card page showing the total absence hours for the period. Read more here.

Shift tasks allow you to assign tasks to an employee’s shift and have the employee mark them completed. You can add as many tasks as you like, for example “Setup main room”. You can get alerted when each task is done and if any tasks were NOT completed by the end of...

We’ve updated the schedule screen and move some of the buttons under the SETTINGS menu. We put them under the VIEW BY section.As well we added a new info button to explain all the icons used on a schedule:

We’ve enabled a new option to allow you to see both ABSENCE and SHIFT on the WHO’S WORKING board. Previously when a shift is tied to an absence, we hide the shift. For those who want to see both, follow these steps.

We’ve added the ability to show competencies on the scheduling screen and Who’s Working screens. This will allow you to see your employees’ competencies at a quick glance. Read more here.

We’ve added the ability to import your employees from Desjardins into TimeWellScheduled. With just a few clicks their profile can be pulled in, bringing fields like Name Payroll code Email Department Pay rate Address Learn more from this this article.

We’ve created a new employee report that recaps your employee information including name, hire date, years of service, pay rate and more. Read more here.

When adding an absence, the system uses the default daily rate set at a global level. However, if you need to override this as an absence uses a different value, you can follow these steps.

By default, managers can only approve absence, availability or time cards for employees that report to them. They cannot approve their own, an administrator must do that.  If this is not the case in your company, you can change the permissions by following these steps.

We’ve broken the old ‘Payroll/Employee Code’ into 2 fields. This allows clients that have payroll codes that are harder to remember or change to keep the same employee facing code.   As well for those of you who change ownership, you can keep the employee codes...

We've added 2 new sort options to the schedule screen to help you show the schedule in the order you need: Shift Start TimeShift End Time This layout puts the early shifts at the top or bottom as shifts are added.

We’ve made some updates to timebands and templates.   Timebands: You can now pick default shift premiums to be applied to the timeband.Templates: You can now pick default shift premiums, add comments and override default meal or break PER DAY.If you pick a template...

We've launched 2 new schedule views to help you see your employees counts:Hourly - Chart In this view, each day is broken out hourly so you can see in a bar graph the employee count per hour:Heat Map/Traffic Trail In this view, each day is broken out hourly so you can...

When marking an absence based on a shift (from the WHO’S WORKING or REVIEW TIME CARD page, you will be presented with the following options: Paid hours left in shift – this is the time left in the employees shift Same as their shift – this is the PAID hours an...

With daylight savings time approaching, make sure you enable this feature if your location observes it. Follow these steps to turn it on/off.

When creating a schedule, if you’re looking for a fast way to see hour totals during the day by specific periods, create schedule periods. Read more here.

When an employee leaves or you need to provide official documents related to an employee’s record of employment (ROE), you can now download them from the site. Read how to do that here.

If you need to restrict punching to a select area, follow these steps.

We’ve added a new report to help you quickly calculate the BC Sick Pay owed to employees when they call in sick. Read the help article here.

We've added a new alert to managers when a schedule is NOT published and prevents the schedule from being emailed to staff. Here is an example

We've added a new alert when an employee is prompted to take an asset but doesn't. You can enable this alert in the asset setup.

We've launched a new report under TIME CARD & PAYROLL to show you which employees have worked over or under a set number of hours a week. The report is called Over/Under Hours Report

We just launched our new CHAT feature. You can find a new menu item called CHAT beside messages. Some key features: you can send/receive instantly with your team members you can easily see past conversations and files you can quickly share images/files between each...

We've launched a new dashboard widget to show the number of employees on duty, on break, etc. The number represents the number of employees for each status.

We've made a small update to the absences and availability page to make the status (approved, pending, declined) clearer. Thank you to everyone who provided feedback to enhance the experience.

We have launched the new employee app that can be downloaded in the iOS and Android store. Visit here to download it. We are working on version 2 that will Include a chat feature Request time off

If you need to show the employee role on the schedule screen, you can turn it on by following these steps.

By default, the YTD totals seen on the absence page is calculated based on Jan 1 as the start date. If you want to change that per employee, follow these steps.

We've added a new option when exporting Easypay time cards - you can now export group by department total. To read more, click here.

You can now ask employees their temperature upon check in. Follow these steps to enable this feature.

We've updated the STAT pay calculations that came into effect Nov 1, 2020 within TimeWellScheduled. The stat report will use the new regulations to calculator Hours Earned.

Save Time and Money with GeofencingToday’s business environment is highly competitive. Business owners are always on the lookout for technology that can help improve their operations and give them a competitive advantage. Geofencing for time tracking and employee...

We are excited to announce our new dashboard will be launched shortly. Take a sneak peek:

We've updated the vital signs report to include the week number, PTD, MTD and YTD values.Take a look under TIME CARDS & PAYROLL -> Vital Signs Recap

We’ve launched a new alert module to prompt employees about COVID-19 symptoms before they punch in. This new feature will prompt them and if they respond YES, alert their manager and/or block their entry.   To set this up and turn on, read the HOW TO here.

If you have a requirement that specific days are always paid as RT/OT or DOT, you can do that now with the latest update launched. Read about it here.

We've made an update to the Daily Vital Signs to let you track Online Orders. You can now enter the sales, customer count and calculate the average. This also carries over to the vital signs report.

Over the weekend we launched an update to the biometric module. This update has a higher resolution which means the quality of our scans will be better. For existing employees without any issues, there is nothing you need to do. For employees who are having an...

We’ve just launched the following updates to the site: If an employee completely misses punching for a shift, you can now copy their SCHEDULED hours to the PAID in the time card review sheet. 2. We’ve added an employee password reset option on the MY LOGIN page We’ve...

Go to TIME CARD & PAYROLL in the menu Click Review, Update and Approve Time Cards Click the department the employee is in (or ALL) Find the day you want to add (if need be, change the date picker to the week in question). Click ADD TIME CARD Fill in the...

We’ve launched some new updates Take a look: Updated the Daily Vital Signs to show all LY values, and the change If the vital sign email goes out and the day was a holiday, we indicate that in the email, ** NOTE - Monday Feb 17, 2020 was Family Day You can quickly see...

We've added a new payroll report called Hour and Shift TOTAL ONLY Preparation Report This report is similar to the Hour and Shift Report except that instead of breaking out the information by weeks it shows just the totals for all the weeks selected.

We just launched 2 updates last night: 1. When an employee puts their shift up for swap on the system and two different employees want to take it, you can just approve ONE and the other is declined and both get an email. One declined and one approved....

We've created a new report to show the vital signs over a selectable time period. Read more here.

If you have employees who punch incorrectly for a BREAK or MEAL when it was meant for the other, you can now change it.   Go to the dashboard and find the employee. In the ACTION drop down, you will see a new option. Click it and confirm the action and the break or...

`We’ve updated the employee listing page to match the rest of the site’s look and feel. This allows for Quicker load time Easy searches Responsive layout  We’ve also updated the employee add/edit page, so like functions are grouped and easier to find with the top...

You can now create shifts that are just labels, for example, ON CALL shifts. This new feature will put a place holder on the scheduling page but will NOT change your budgeted hours. You can drag and drop and delete these shifts just like any other shift. Read the how...

You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.

You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.

Update #1 When you copy a schedule you now have the option to copy notes or NOT copy notes: Screen Shot 2019-09-25 at 9.04.14 AM.png Update #2 A few clients have asked for more important dates, so we've added 3 new dates to the employee profile: Employee Review 30 day...

We now support exporting stat pay numbers to specific payroll companies that support it. More...  

As an administrator, you can now review the emails sent and received by your employees. To do this, go to MESSAGES and click the button and select the employee you want to see the messages for: Shift Swapping Report A new report has been added under REPORTS to show...

We've added a feature in the message module to show all unread messages with just 1 click. Previously when you loaded the messages, it would show you the last 7 days of messages, which may or may not contain messages With this new feature, when you click SHOW UNREAD...

If you want to see all messages sent by your team, you can now go to any ROLE and add your email and you will be BCC'd all messages they send through the site. Pick a ROLE to edit and complete this part of the setup:

We've added the ability to scan 2 fingers instead of just 1. This will your employees to try another finger in case one stops. As well we've added a process to test the fingerprint right on the employee page. Click the 'Test biometric scan' link to test.

We've updated the look and feel of the org chart (under REPORTS) to have a cleaner/responsive look. Take a look.

Previously, in GENERAL SETTINGS we added an option to allow managers & supervisors to see employee information outside their department without actually granting them control of that department: A few clients have mentioned this tool wasn't granular enough to...

We’ve launched a new feature in the emails we send to employees which will try and recognize if the message has been read without needing to click MARK THIS EMAIL READ. We embed a small image that you can’t see and track if the image has been seen. We hope this makes...

 Do you want to receive an alert when an employee reaches a defined number of hours? With our hour alerting module, you can do that. Go to MANAGE MY BUSINESS and setup the hours you want to get alerted on:   Once setup, you can set an employee’s previous...

Sometimes you need to change an employees scheduled time while they are working. For example, they are scheduled 12pm-5pm and you need them to work an extra 2hrs because of extra customers. To do this, turn on the feature in the setup: Once setup, go to the schedule...

We've made some tweaks to the ADD SHIFT module to make it easier to use and provide more information. The updates include: add multiple days add multiple employees see who is absence/unavailable if you override the shift rules, you can pick the break/meal times and...