We’ve Added Shift Tasks

We’ve Added Shift Tasks

Shift tasks allow you to assign tasks to an employee’s shift and have the employee mark them completed. You can add as many tasks as you like, for example “Setup main room”. You can get alerted when each task is done and if any tasks were NOT completed by the end of...

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Update to schedule screen

Update to schedule screen

We’ve updated the schedule screen and move some of the buttons under the SETTINGS menu. We put them under the VIEW BY section.As well we added a new info button to explain all the icons used on a schedule:

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Desjardins Employee Import

Desjardins Employee Import

We’ve added the ability to import your employees from Desjardins into TimeWellScheduled. With just a few clicks their profile can be pulled in, bringing fields like Name Payroll code Email Department Pay rate Address Learn more from this this article.

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Punch Code & Payroll Code Separated

Punch Code & Payroll Code Separated

We’ve broken the old ‘Payroll/Employee Code’ into 2 fields. This allows clients that have payroll codes that are harder to remember or change to keep the same employee facing code.   As well for those of you who change ownership, you can keep the employee codes...

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New schedule sort options added

New schedule sort options added

We've added 2 new sort options to the schedule screen to help you show the schedule in the order you need: Shift Start TimeShift End Time This layout puts the early shifts at the top or bottom as shifts are added.

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Update to timebands and templates

Update to timebands and templates

We’ve made some updates to timebands and templates.   Timebands: You can now pick default shift premiums to be applied to the timeband.Templates: You can now pick default shift premiums, add comments and override default meal or break PER DAY.If you pick a template...

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New Schedule Views Launched

New Schedule Views Launched

We've launched 2 new schedule views to help you see your employees counts:Hourly - Chart In this view, each day is broken out hourly so you can see in a bar graph the employee count per hour:Heat Map/Traffic Trail In this view, each day is broken out hourly so you can...

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Recording Absence Times

Recording Absence Times

When marking an absence based on a shift (from the WHO’S WORKING or REVIEW TIME CARD page, you will be presented with the following options: Paid hours left in shift – this is the time left in the employees shift Same as their shift – this is the PAID hours an...

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Schedule Periods

Schedule Periods

When creating a schedule, if you’re looking for a fast way to see hour totals during the day by specific periods, create schedule periods. Read more here.

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New schedule features launched

New schedule features launched

We’ve launched a few new features to the schedule page:      1. You can now add manager notes per day by department or your entire company           a. Click the comment icon          b. Fill in the formc. The comments show at the top2. People vs Shift view – the...

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New Chat Feature Launched

New Chat Feature Launched

We just launched our new CHAT feature. You can find a new menu item called CHAT beside messages. Some key features: you can send/receive instantly with your team members you can easily see past conversations and files you can quickly share images/files between each...

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Shift Premiums Added To Roles

Shift Premiums Added To Roles

We've launched a new feature - shift premiums. These can be used to pay an employee an extra amount or hours per shift. For example, if an employee works the night shift and gets paid an extra $100, you can assign that to their role. Or if an employee has to travel...

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Turning OFF premium pay

Turning OFF premium pay

Just a reminder if you no longer need premium pay, you can follow these steps to turn it OFFhttps://timewellscheduled.com/premium-pay-for-easypay-ceridian-desjardin/ Just don't click YES, click NO 🙂

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What is Geofencing?

What is Geofencing?

Save Time and Money with GeofencingToday’s business environment is highly competitive. Business owners are always on the lookout for technology that can help improve their operations and give them a competitive advantage. Geofencing for time tracking and employee...

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New  PUNCH IN alert module for COVID-19

New PUNCH IN alert module for COVID-19

We’ve launched a new alert module to prompt employees about COVID-19 symptoms before they punch in. This new feature will prompt them and if they respond YES, alert their manager and/or block their entry.   To set this up and turn on, read the HOW TO here.

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Coming Soon – Employee Covid Alert

Coming Soon – Employee Covid Alert

We are working on a new feature so you can ask your employees if they have COVID symptoms when punching in.If the employee responds NO, they punch in as normal.If the employee responds YES, you can alert their manager and block their punch.Stay tuned for more...

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Premium Pay for Payworks

Premium Pay for Payworks

We've added support for Payworks now. Premium pay will be exported in column L. ** PLEASE SEND THE FILE TO PAYWORKS THE FIRST TIME AFTER TURNING THIS ON SO THEY CAN MAP IT CORRECTLY ** With the changes to business operations we launched a VERY quick change to...

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Biometrics Upgrade

Biometrics Upgrade

Over the weekend we launched an update to the biometric module. This update has a higher resolution which means the quality of our scans will be better. For existing employees without any issues, there is nothing you need to do. For employees who are having an...

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Accessing TimeWellScheduled

Accessing TimeWellScheduled

We've updated our network to provide a more reliable and faster service. With this, we've made a change to the locations we service. At this time, TimeWellScheduled is ONLY availability in CA and US. If you require access to our services outside of these 2...

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Latest Updates – March 2020

Latest Updates – March 2020

We’ve just launched the following updates to the site: If an employee completely misses punching for a shift, you can now copy their SCHEDULED hours to the PAID in the time card review sheet. 2. We’ve added an employee password reset option on the MY LOGIN page We’ve...

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How Do I Add a Manual Time Card?

How Do I Add a Manual Time Card?

Go to TIME CARD & PAYROLL in the menu Click Review, Update and Approve Time Cards Click the department the employee is in (or ALL) Find the day you want to add (if need be, change the date picker to the week in question). Click ADD TIME CARD Fill in the...

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Updates

Updates

We’ve launched some new updates Take a look: Updated the Daily Vital Signs to show all LY values, and the change If the vital sign email goes out and the day was a holiday, we indicate that in the email, ** NOTE - Monday Feb 17, 2020 was Family Day You can quickly see...

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New Payroll Report

New Payroll Report

We've added a new payroll report called Hour and Shift TOTAL ONLY Preparation Report This report is similar to the Hour and Shift Report except that instead of breaking out the information by weeks it shows just the totals for all the weeks selected.

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Shift Swap & Sick Day Updates

Shift Swap & Sick Day Updates

We just launched 2 updates last night: 1. When an employee puts their shift up for swap on the system and two different employees want to take it, you can just approve ONE and the other is declined and both get an email. One declined and one approved....

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Updates to system

Updates to system

Over the weekend we launched a few updates to the system On the absence page when viewing the absence details we show WHO created the absence (in case it wasn't the employee) On the employee dashboard (the list of everyone working today), we've added the option to...

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Changing BREAK and MEALS

Changing BREAK and MEALS

If you have employees who punch incorrectly for a BREAK or MEAL when it was meant for the other, you can now change it.   Go to the dashboard and find the employee. In the ACTION drop down, you will see a new option. Click it and confirm the action and the break or...

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2 IMPORTANT UPDATES THIS WEEKEND

2 IMPORTANT UPDATES THIS WEEKEND

We have 2 important updates coming this weekend. 1. For those using biometrics, the employee code update will be launched. We've sent an email out on this to all administrators. 2. We've made some updates to the app, you will see an update pushed for both iOS and...

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Update to employee section

Update to employee section

`We’ve updated the employee listing page to match the rest of the site’s look and feel. This allows for Quicker load time Easy searches Responsive layout  We’ve also updated the employee add/edit page, so like functions are grouped and easier to find with the top...

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Adding labels in shifts

Adding labels in shifts

You can now create shifts that are just labels, for example, ON CALL shifts. This new feature will put a place holder on the scheduling page but will NOT change your budgeted hours. You can drag and drop and delete these shifts just like any other shift. Read the how...

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New Updates To TimeWellScheduled

New Updates To TimeWellScheduled

Update #1 When you copy a schedule you now have the option to copy notes or NOT copy notes: Screen Shot 2019-09-25 at 9.04.14 AM.png Update #2 A few clients have asked for more important dates, so we've added 3 new dates to the employee profile: Employee Review 30 day...

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System slowness

System slowness

We've been experiencing issues with one of our servers that is causing longer than expected page load times. We have our whole team working on this - we've made changes last night and expect more to come. Very sorry for the inconvenience.  

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Changes to Stat pay report

Changes to Stat pay report

We've updated the stat pay report to show STAT HOURS WORKED. This means if someone works the stat day, their hours will show at the top of the report. STAT HOURS EARNED (the previous information shown) will still show. Coming in the next few days: ability to 'edit'...

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E-mails or messages

E-mails or messages

As an administrator, you can now review the emails sent and received by your employees. To do this, go to MESSAGES and click the button and select the employee you want to see the messages for: Shift Swapping Report A new report has been added under REPORTS to show...

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Seeing all unread messages

Seeing all unread messages

We've added a feature in the message module to show all unread messages with just 1 click. Previously when you loaded the messages, it would show you the last 7 days of messages, which may or may not contain messages With this new feature, when you click SHOW UNREAD...

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Upgrade to biometrics

Upgrade to biometrics

We've added the ability to scan 2 fingers instead of just 1. This will your employees to try another finger in case one stops. As well we've added a process to test the fingerprint right on the employee page. Click the 'Test biometric scan' link to test.

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Update to Manager/Supervisor view

Update to Manager/Supervisor view

Previously, in GENERAL SETTINGS we added an option to allow managers & supervisors to see employee information outside their department without actually granting them control of that department: A few clients have mentioned this tool wasn't granular enough to...

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Automatically Mark Emails Read

Automatically Mark Emails Read

We’ve launched a new feature in the emails we send to employees which will try and recognize if the message has been read without needing to click MARK THIS EMAIL READ. We embed a small image that you can’t see and track if the image has been seen. We hope this makes...

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Employee Hour Alerting

Employee Hour Alerting

 Do you want to receive an alert when an employee reaches a defined number of hours? With our hour alerting module, you can do that. Go to MANAGE MY BUSINESS and setup the hours you want to get alerted on:   Once setup, you can set an employee’s previous...

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Update to ADD SHIFT

Update to ADD SHIFT

We've made some tweaks to the ADD SHIFT module to make it easier to use and provide more information. The updates include: add multiple days add multiple employees see who is absence/unavailable if you override the shift rules, you can pick the break/meal times and...

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Managers Can Now Clock In Employees

We've added a feature to the dashboard to allow managers and administrators to clock in employees. This feature replicates the action as if they were doing it themselves. This would be useful in a few cases the managers could do on the employees behalf if an employee...

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New Alerts Available

We've added 3 new alert options under Manage My Business » Manage Schedule and Time Card Settings 1. These 2 alerts can be turned on to alert managers when an employee actually arrives late 2. This alert can be turned on to alert managers when an employee has failed...

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New Features April 26, 2018

We've added some new Features already available in TimeWellScheduled. In DAY view in the schedule, the ability to edit a schedule (add comments, change department or role) Fix to change shift swap & for employees to delete shift swap In DAY view in the schedule,...

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Resource Planning – Schedule Layout

Resource Planning – Schedule Layout   We’ve added a new schedule layout called ‘Resource Planning’. You can view this layout by clicking the calendar on the scheduling page.   In this view, each department and absence has their own icon to show what the...

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New Features

We've made more updates including: 1. A new way to view the schedule by shift start times. 2. A new option to restrict employee messages to TimeWellScheduled only without emailing. 3. Easily send Employee Welcome Emails.

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New Features – September 2017

We've recently added some new features to TimeWellScheduled. 1. Exclude paid meals/breaks from overtime calculations. Set your hours for maximum regular hours and choose the option to exclude paid meals and breaks 2. Schedule page update A) We've added the Competency...

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Improvements to punch speeds

Our team is making server and database enhancements that will increase the performance of the site this week. This will all be done after hours to not interrupt your normal work day. But you may notice slow downs at night We plan to have all work done by mid week. Any...

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The new Sales/Labour Budget cost report

The new Sales/Labour Budget cost report is now available. Now you'll be able to see several week's numbers after entering them into the Sales and Labour Budget costing tool on the Scheduling screen.     You can enter previous week's numbers a sell by using...

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New Look, same reports

Just a quick note that very shortly we will be updating the look of the reports page. Nothing will change in terms of the wording, or functionality, just a change in the look. Here is an example of what you will see.

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New Links Module

Now you can display important and relevant links on the TimeWellScheduled Dashboard. Choose Manage My Business>>Manage My Links Click Add Link to create a new link or Edit form the drop down menu to edit an existing link. Employees will see link on Dashboard...

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Daily Vital Signs

We’ve made it easy to record your store’s Vital Signs and share them with your choice of staff. Record your store’s Average basket total, Customer count, Store and Service sales by choosing the blue  button on your dashboard. You’ll be prompted to enter the store’s...

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Over/Under hours notification

We created a notification requested by some dealers to inform them when employees are over/under hours. Below image appears BEFORE you publish, to give you a list of any discrepancies. To remove the alerts completely got to Manage My Business » General » Manage My...

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Updates to Role Based Scheduling

We’ve updated role based scheduling to have more features and alerting. You can manage it all in a new section under MANAGE MY SCHEDULE AND TIMECARD SETTINGS. Updates include Ability to set the default schedule view to role based Send weekly email to employees on...

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New My Login option on timewellscheduled.com

We’ve added the option to Login from the timewellscheduled.com website. Employees’ who may have lost the unique store URL we provide can easily find their store and login using the timewellscheduled.com website. Just visit www.timewellscheduled.com and click on My...

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Easier To Calculate Stat Pay

We started with Ontario and streamlined the stat pay reports. What this means is that you no longer need to pick the stat day (we pull that from the setup). And we’ve redesigned the page to use the new layout within the site, meaning a cleaner, responsive design. And...

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Holiday Stat Report Easier To Use

  We've started with Ontario making it easier to generate your holiday stat report. Other provinces and states will receive the same updates. What we've changed: 1. instead of having to pick the holiday, the system recognizes the ones you have entered and makes...

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Update To The Sales/Labour Budget Cost Module

We’ve enhanced the Sales/Labour Budget Cost module by allowing you to enter values at a daily value. To do this, click any department name In the new popup, you can enter the daily sales. The daily sales is totaled and carried back to the weekly screen automatically....

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Coming Soon

Improvements we’re working on... New budgeting features, New stat holiday report, LIVE absence requests, New timecard layout, New sales/budget module, You will soon be able to push daily sales values so they can carry upward into your weekly...

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Take this shift & unassigned roles

For a few years we’ve had the ability to create shifts and leave them unassigned. In this example, there are 1 of 2 FLOOR MANAGER shifts filled. It was up to the scheduling team to assign employees into the shift. We just launched a change so optionally, you can allow...

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The New Message Module

Reading Messages Made Easier Fresh new look Responsive layout (resizes for the device you’re on) Easier to read design Quick and easy searching Date searching Delete all Inbox messages.       Send messages to: Employees Departments Roles  

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Sales/Labour Budget Cost tool

Our new Sales/Labour Budget Cost tool allows you to enter store Sales totals and compare them to you labour budget and labour costs. See all departments at once for a convenient view of the whole store’s numbers. Set Sales, Labour Budget Cost and Labour Budget Hours...

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Employee Handbook

Now add an employee handbook available for employees to download from their dashboard.   Upload Handbook Handbook available for download on dashboard.

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New multiple role alerts

Previously you could set a secondary notification on only 1 role above the selected one. This change allows you to pick ANY role that is higher, and pick any employee in it.  

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Updated Payroll reports

TimeWellScheduled Payroll reports have been updated. A fresh new look will help you create reports easier and faster. Original reports will also stay activated while everyone get acclimated to the new format.   Choose your Department, Groups, Classification,...

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Recent updates

We added a quick update for scheduling.   In Manage My Business » General » Manage My Schedule Settings and Time Card Settings, we've added a new option to the schedule screen to let you select how employee names will show:  

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Recent updates 2013-08-20

We just released 2.0.19 with a variety of small changes.    1. One click swap of schedule - now in the scheduling screen you can mouse over a schedule and quickly switch it to another employee

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Now you can better manage the hours per role

When you create a role, you can optionally enter the minimum and maximum hours an employee should be scheduled each week. When an employee is outside the requirements, the validation of the schedule will trigger a warning. COMINGSOON - The system will highlight the...

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What to do with NO SHOWS?

Previously when an employee didn't show up, their name remained in the timecard list as unapproved, with no way of reporting on this. Now, you can mark those timecards as NO SHOWS:You now see the link 'Mark this as a did not show absence'. Once you've done this, you...

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Changes to Timecards

We've made a few changes to the timecard page to make it easier for approvals, these changes include 1. decrease the load time of the page 2. create a standard header along the top (same as you see on the scheduling screen) to pick departments, etc 3. default to only...

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Change to Desjardin exporting

If you use Desjardin for payroll, we've now added a feature to specify if you pay weekly or every 2 weeks. This will output the data a little differently in the export file so that Desjardin recognizes the two weeks separately.

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Restricting access based on cookies

Originally, we restricted access of the punch in/out/meal/break buttons to an IP. For most businesses, this would work because they have a a static IP that never changes. However, some business don't have access to a static IP, so we've launched an enhancement to...

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Faster TimeCard Processing

We've just updated the timecard reports so they are faster to load and process. Previously, each timecard would have to be loaded, reviewed and saved, causing the server to reload the timecard page. We've eliminated all this so the approval load time is less than a...

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New Scheduling Screen

We've redesigned the scheduling screen so it is faster and easier to use. With this change, we remove more whitespace so you can see more employees on the screen at once. Some other key features of the new design: Departments View multiple departments at once and...

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New Home Screen Launched!

We are working hard to make TimeWellScheduled easier to use and get the important details to you quickly. When you now log in, you will see 4 sections: Upcoming Schedules Your upcoming weeks schedule is listed here. Alerts Any alerts, from pending absence requests to...

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Split schedules and copy history

If an employee had to leave and come back (say for a medical appointment), their schedule would have been automatically split for payroll. So with a 9AM-5PM shift, and the employee leaves at 11AM and comes back at 12:30PM, would create a 9AM-11AM and 12:30PM-5PM...

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Up and running FAST

We just launched the 4 minute setup wizard to get new clients up and running quickly. If you're not a client, give it a try and start seeing the benefits of TimeWellScheduled!

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Tooltips

We've added nicer tooltips to the system, from timecard approvals to scheduling alerts, the new tooltips enhance the site.

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Notes in the Schedule

We just updated the employee schedule and the action messages when employees clock in to include any notes attached to their schedule. This allows managers/supervisors to post additional information about their shift that they want to pass on to the employee.

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Payroll Integration expanded

Now you can integrate your TimeWellScheduled Time and Attendance system and payroll with a simple click. The products for which we support payroll integration are: EasyPay MYOB Simply Accounting Desjardins Ceridian What does this mean for our clients? It means that if...

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Night shifts

This week we released a new feature to allow shifts to span midnight. Up to now you had to create 2 schedule entries, which caused more work, and employees having to punch in/out. To start using this, log into the site, go to MANAGE MY BUSINESS->GENERAL SETTINGS...

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Message Centre

We've updated the message centre so it's cleaner and easier to use. Now you can easily pick the employees to message directly with fewer clicks.

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