Personnel Scheduling Software for Shift-Based Teams
Whether you manage a single location or a multi-unit operation, TimeWellScheduled automates your complex scheduling needs so you can focus on your mission.
Trusted by leading organizations in Healthcare, Hospitality, Retail, and more.
Automated Shift Planning to Optimize Labor Costs
Visual Drag-and-Drop Shift Scheduler
Stop typing names into cells. Simply select an employee and drag them directly into a color-coded shift period on your calendar to assign them instantly.
Templates & Recurring Patterns
Save your "Perfect Week" as a template and deploy it in one click. Perfect for businesses with consistent rotations who want to eliminate repetitive data entry.
Shift Copying & Bulk Editing
Quickly duplicate shifts across different days or employees. Ideal for handling high-volume scheduling or seasonal surges instantly.
Skill-Based Assignments
Ensure compliance and safety by assigning shifts based on specific qualifications, certifications, or time bands.
Feature-Rich Employee Management & Shift Swapping
Proactive Conflict & Overtime Alerts
Eliminate scheduling errors before they happen. Get instant notifications for double-bookings or when a staff member approaches overtime limits.
Open Shift Pool for Faster Coverage
Post "Open Shifts" and let qualified employees claim them. This fills gaps faster and gives your team the extra hours they want without the manager having to call around.
Self-Service Shift Swapping
Empower employees to initiate trades or find their own coverage directly from the mobile app. The manager just hits "Approve," removing the headache of being the middleman.
Instant Publishing & Live Updates
Once the schedule is live, employees receive an immediate mobile notification. If plans change, edit the schedule in real-time; TimeWellSchedule automatically alerts the affected staff so everyone stays in the loop.
Actionable Shift Tasks
Turn every shift into a clear roadmap. Assign specific duties—like audits, restocking, or cleaning - and allocate time targets to each. This ensures your team knows exactly what to prioritize from the moment they clock in.
Real-Time "Who’s Working" Board
Gain an instant snapshot of your entire operation. Compare your scheduled shifts against live attendance to see exactly who is clocked in, who is on break, and who is late—all from one central dashboard.
Build Your Perfect Schedule in Minutes
Stop guessing when to schedule your staff. TimeWellScheduled integrates with your Point of Sale (POS) system to compare real-time sales data against your labor costs.
Smart Forecasting
Align staff levels with peak shopping hours to ensure floor coverage when it matters.
Seamless POS & System Integration
Automatically sync your sales data and labor hours by connecting with your existing management platforms. Eliminate manual data entry and ensure your scheduling stays aligned with your actual business volume.
Industry-Specific Solutions
From single storefronts to national chains, TimeWellScheduled helps managers and business owners create, distribute and manage effective schedules. Learn how we can help your business.
Retail
Life Before & After TimeWellScheduled at a Canadian Tire Associate Store
Restaurants
From Manual to Automated: Revolutionizing Scheduling & Payroll at Tim Hortons
Hospitality
Canad Inns Garden City Improves Scheduling and Payroll with TimeWellScheduled
Healthcare and Long-Term Care
Fort Amherst Healthcare Manages Complex Healthcare Scheduling Across Multiple Locations with TimeWellScheduled
Employee Scheduling FAQs
How does this scheduling software help retailers reduce labor costs?
The system integrates with Point of Sale (POS) systems to compare real-time sales data against labor costs. This allows retail managers to use smart forecasting to align staff levels with peak shopping hours, ensuring coverage during high-volume periods without over-scheduling.
Can retail employees manage their own shift coverage?
Yes. The mobile app empowers employees with self-service shift swapping, allowing them to initiate trades or find their own coverage directly. Managers simply hit "Approve," which removes them as the middleman and fills gaps faster through an Open Shift Pool.
How does the software handle high-volume seasonal scheduling?
Using drag-and-drop simplicity and "Perfect Week" templates, managers can deploy a full schedule in minutes. This is ideal for handling high-volume scheduling or seasonal surges, as it eliminates repetitive data entry and ensures all qualifications are met via skill-based assignments.
What is employee scheduling software?
It is a digital tool that automates the process of creating, managing, and communicating work shifts. Unlike manual spreadsheets, it handles availability, labor laws, and instant notifications.
How does automated scheduling reduce labor costs?
By integrating with POS data, the software forecasts peak hours and prevents over-scheduling, ensuring you have the right staff count to meet demand without wasting budget.
Can employees swap shifts on their own?
Yes, TimeWellScheduled’s mobile app includes a self-service shift swap feature where employees can trade shifts with manager approval, reducing administrative overhead.
