Private notes are now readable when reviewing and approving time cards. To learn more, read here.
We’ve added a summary at the bottom of the time card page showing the total absence hours for the period. Read more here.
Shift tasks allow you to assign tasks to an employee’s shift and have the employee mark them completed. You can add as many tasks as you like, for example “Setup main room”. You can get alerted when each task is done and if any tasks were NOT completed by the end of...
We’ve updated the schedule screen and move some of the buttons under the SETTINGS menu. We put them under the VIEW BY section.As well we added a new info button to explain all the icons used on a schedule:
We’ve enabled a new option to allow you to see both ABSENCE and SHIFT on the WHO’S WORKING board. Previously when a shift is tied to an absence, we hide the shift. For those who want to see both, follow these steps.
We’ve added the ability to show competencies on the scheduling screen and Who’s Working screens. This will allow you to see your employees’ competencies at a quick glance. Read more here.
We’ve added the ability to import your employees from Desjardins into TimeWellScheduled. With just a few clicks their profile can be pulled in, bringing fields like Name Payroll code Email Department Pay rate Address Learn more from this this article.
We’ve created a new employee report that recaps your employee information including name, hire date, years of service, pay rate and more. Read more here.
When adding an absence, the system uses the default daily rate set at a global level. However, if you need to override this as an absence uses a different value, you can follow these steps.
By default, managers can only approve absence, availability or time cards for employees that report to them. They cannot approve their own, an administrator must do that. If this is not the case in your company, you can change the permissions by following these steps.
We’ve broken the old ‘Payroll/Employee Code’ into 2 fields. This allows clients that have payroll codes that are harder to remember or change to keep the same employee facing code. As well for those of you who change ownership, you can keep the employee codes...
We've added 2 new sort options to the schedule screen to help you show the schedule in the order you need: Shift Start TimeShift End Time This layout puts the early shifts at the top or bottom as shifts are added.
We’ve made some updates to timebands and templates. Timebands: You can now pick default shift premiums to be applied to the timeband.Templates: You can now pick default shift premiums, add comments and override default meal or break PER DAY.If you pick a template...
We've launched 2 new schedule views to help you see your employees counts:Hourly - Chart In this view, each day is broken out hourly so you can see in a bar graph the employee count per hour:Heat Map/Traffic Trail In this view, each day is broken out hourly so you can...
When marking an absence based on a shift (from the WHO’S WORKING or REVIEW TIME CARD page, you will be presented with the following options: Paid hours left in shift – this is the time left in the employees shift Same as their shift – this is the PAID hours an...
With daylight savings time approaching, make sure you enable this feature if your location observes it. Follow these steps to turn it on/off.
When creating a schedule, if you’re looking for a fast way to see hour totals during the day by specific periods, create schedule periods. Read more here.
When an employee leaves or you need to provide official documents related to an employee’s record of employment (ROE), you can now download them from the site. Read how to do that here.
If you need to restrict punching to a select area, follow these steps.
We’ve added a new report to help you quickly calculate the BC Sick Pay owed to employees when they call in sick. Read the help article here.
We've added a new alert to managers when a schedule is NOT published and prevents the schedule from being emailed to staff. Here is an example
We've added 2 new alerts when publishing/unpublishing schedules. Go to MANAGE MY BUSINESS, MANAGE ALERTS to find them
We’ve updated the COPY SCHEDULE to allow you to quickly publish a schedule after copying it. Just pick the weeks and click PUBLISH When viewing the schedule and weeks, you can quickly see which weeks are published so you don’t need to jump to each week and check
We’ve launched a few new features to the schedule page: 1. You can now add manager notes per day by department or your entire company a. Click the comment icon b. Fill in the formc. The comments show at the top2. People vs Shift view – the...
We've added a new alert when an employee is prompted to take an asset but doesn't. You can enable this alert in the asset setup.
We've launched a new report under TIME CARD & PAYROLL to show you which employees have worked over or under a set number of hours a week. The report is called Over/Under Hours Report
We launched a few updates last week to enhance the site, including: Added an OPEN SHIFT module. It’s own blog and HOW TO article is being added shortly. We’ve added several new SORT options on the scheduling screen Stream lined the ADD SHIFT page
We've added 3 new alerts for your managers to keep on top of multiple absences and lates. To enable these, go to MANAGE MY BUSINESS, MANAGE ALERTS
We've launched a few updates in the background to the scheduling page to make it faster to load.
You can now manage blackout periods for availability. Blackout periods make the ADD button unavailable to your employees. Your managers and administrators can still make additions. Read more here.
We’ve add a new dashboard feature that lets your survey your team and see the results. You can create the question and answers and your team can respond.To learn more, visit this link.
We just launched our new CHAT feature. You can find a new menu item called CHAT beside messages. Some key features: you can send/receive instantly with your team members you can easily see past conversations and files you can quickly share images/files between each...
We've launched a new feature - shift premiums. These can be used to pay an employee an extra amount or hours per shift. For example, if an employee works the night shift and gets paid an extra $100, you can assign that to their role. Or if an employee has to travel...
We've launched a new dashboard widget to show the number of employees on duty, on break, etc. The number represents the number of employees for each status.
We've made a small update to the absences and availability page to make the status (approved, pending, declined) clearer. Thank you to everyone who provided feedback to enhance the experience.
We have launched the new employee app that can be downloaded in the iOS and Android store. Visit here to download it. We are working on version 2 that will Include a chat feature Request time off
If you need to show the employee role on the schedule screen, you can turn it on by following these steps.
By default, the YTD totals seen on the absence page is calculated based on Jan 1 as the start date. If you want to change that per employee, follow these steps.
We've added a new option when exporting Easypay time cards - you can now export group by department total. To read more, click here.
You can now ask employees their temperature upon check in. Follow these steps to enable this feature.
We've updated the STAT pay calculations that came into effect Nov 1, 2020 within TimeWellScheduled. The stat report will use the new regulations to calculator Hours Earned.
We are excited to announce the launch of the new training tracking module. This new module will allow you to track training requirements and due dates for all your employees. Email us for a personal demo or read more about it here.
For those stores that calculate payroll bi-monthly vs weekly, we've added this as an option. To read about it, click here.
You can review the responses to the punch alert (COVID) popup by loading the report under REPORTS. Read more here.
If an employee is away on PAID vacation, their hours need to be included in the stat pay calculation as RT hours. To ensure the stat pay calculator does this, turn this ON, just check off the setting below
Just a reminder if you no longer need premium pay, you can follow these steps to turn it OFFhttps://twsnew.wpengine.com/premium-pay-for-easypay-ceridian-desjardin/ Just don't click YES, click NO 🙂
When approving time cards, if you want to copy the SCHEDULED HOURS to the PAID HOURS, you can simply click the button at the bottom right. read more...
You can allow employees to see their own schedule audit trail. Read how here
Save Time and Money with GeofencingToday’s business environment is highly competitive. Business owners are always on the lookout for technology that can help improve their operations and give them a competitive advantage. Geofencing for time tracking and employee...
We are excited to announce our new dashboard will be launched shortly. Take a sneak peek:
We've updated the vital signs report to include the week number, PTD, MTD and YTD values.Take a look under TIME CARDS & PAYROLL -> Vital Signs Recap
We’ve launched the COVID alert on the iOS and Android platform. NO update is needed, just setup the message. Read more here.
We’ve launched a new alert module to prompt employees about COVID-19 symptoms before they punch in. This new feature will prompt them and if they respond YES, alert their manager and/or block their entry. To set this up and turn on, read the HOW TO here.
We are working on a new feature so you can ask your employees if they have COVID symptoms when punching in.If the employee responds NO, they punch in as normal.If the employee responds YES, you can alert their manager and block their punch.Stay tuned for more...
We've added support for Payworks now. Premium pay will be exported in column L. ** PLEASE SEND THE FILE TO PAYWORKS THE FIRST TIME AFTER TURNING THIS ON SO THEY CAN MAP IT CORRECTLY ** With the changes to business operations we launched a VERY quick change to...
If you have a requirement that specific days are always paid as RT/OT or DOT, you can do that now with the latest update launched. Read about it here.
If you have a file you want to share with your staff you can attach is to a message. To learn how, read this article.
We've made an update to the Daily Vital Signs to let you track Online Orders. You can now enter the sales, customer count and calculate the average. This also carries over to the vital signs report.
By default, employees need to use their fingerprint to punch in with biometrics. This means they can NOT use their employee code and password. Read here how to change if you do need them to punch with code and password.
With the changes to business operations we launched a VERY quick change to support PREMIUM PAY. We are working on a long term solution but this quick change can be used now. What is it? Some stores are paying premium time for all regular time hours. How does it work?...
The default for viewing the schedule is to show ALL employees who can work in the department you’ve selected and ALL their schedules. But that’s not the only way you can see it. Maybe you only want to see the employees scheduled. Read more here
When an absence or availability is pending, an employee can delete or edit. However, once it is approved, only their managers can. Read more here
Over the weekend we launched an update to the biometric module. This update has a higher resolution which means the quality of our scans will be better. For existing employees without any issues, there is nothing you need to do. For employees who are having an...
We've updated our network to provide a more reliable and faster service. With this, we've made a change to the locations we service. At this time, TimeWellScheduled is ONLY availability in CA and US. If you require access to our services outside of these 2...
We’ve just launched the following updates to the site: If an employee completely misses punching for a shift, you can now copy their SCHEDULED hours to the PAID in the time card review sheet. 2. We’ve added an employee password reset option on the MY LOGIN page We’ve...
Go to TIME CARD & PAYROLL in the menu Click Review, Update and Approve Time Cards Click the department the employee is in (or ALL) Find the day you want to add (if need be, change the date picker to the week in question). Click ADD TIME CARD Fill in the...
We’ve launched some new updates Take a look: Updated the Daily Vital Signs to show all LY values, and the change If the vital sign email goes out and the day was a holiday, we indicate that in the email, ** NOTE - Monday Feb 17, 2020 was Family Day You can quickly see...
We've added a new payroll report called Hour and Shift TOTAL ONLY Preparation Report This report is similar to the Hour and Shift Report except that instead of breaking out the information by weeks it shows just the totals for all the weeks selected.
We just launched 2 updates last night: 1. When an employee puts their shift up for swap on the system and two different employees want to take it, you can just approve ONE and the other is declined and both get an email. One declined and one approved....
We've created a new report to show the vital signs over a selectable time period. Read more here.
You can now override the default meal and break lengths for time bands. This is useful if you have 60 minute meals for most cases but need 30 minute meals in specific cases. Read more here.
You can run the "Accumulated hours by employee" report in Time Card & Payroll. Read about it here.
Over the weekend we launched a few updates to the system On the absence page when viewing the absence details we show WHO created the absence (in case it wasn't the employee) On the employee dashboard (the list of everyone working today), we've added the option to...
If you are adding an absence when an employee has a schedule, you will be prompted to pick an action for the schedule
If you have employees who punch incorrectly for a BREAK or MEAL when it was meant for the other, you can now change it. Go to the dashboard and find the employee. In the ACTION drop down, you will see a new option. Click it and confirm the action and the break or...
By default, only administrators and managers can message to roles below them. This avoids employees using the system to email each other. See how here.
We've made a new simple report to download all your past time card data. You can use this to keep a local copy of all your past entries. Read how to do it here.
Scheduling has been updated so the rules of availability will allow or block schedules based on what has been approved. Read more
We have 2 important updates coming this weekend. 1. For those using biometrics, the employee code update will be launched. We've sent an email out on this to all administrators. 2. We've made some updates to the app, you will see an update pushed for both iOS and...
`We’ve updated the employee listing page to match the rest of the site’s look and feel. This allows for Quicker load time Easy searches Responsive layout We’ve also updated the employee add/edit page, so like functions are grouped and easier to find with the top...
You can now create shifts that are just labels, for example, ON CALL shifts. This new feature will put a place holder on the scheduling page but will NOT change your budgeted hours. You can drag and drop and delete these shifts just like any other shift. Read the how...
TimeWellScheduled will now log your last print choice so you don't have to re-pick the options each time.
You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.
We've added the ability to mark an employee sick right from the dashboard.
We’ve added private notes to the schedule screen. Read about it here.
You can now view absences on the Review, Update and Approve Time Card report. Absences will show in their own line colour so you can see those you've marked absent.
We are excited to announce we've just welcomed our 250th Canadian Tire store.
Update #1 When you copy a schedule you now have the option to copy notes or NOT copy notes: Screen Shot 2019-09-25 at 9.04.14 AM.png Update #2 A few clients have asked for more important dates, so we've added 3 new dates to the employee profile: Employee Review 30 day...
To make managing alerts easier, we've moved all the alerts to a single section under MANAGE MY BUSINESS, MANAGE ALERTS.
We've been experiencing issues with one of our servers that is causing longer than expected page load times. We have our whole team working on this - we've made changes last night and expect more to come. Very sorry for the inconvenience.
We've added icons to the department list to quick see which are published and which are unpublished. The CLOSED lock means it is published, OPEN lock means it's unpublished.
We now support exporting stat pay numbers to specific payroll companies that support it. More...
We've updated the stat pay report to show STAT HOURS WORKED. This means if someone works the stat day, their hours will show at the top of the report. STAT HOURS EARNED (the previous information shown) will still show. Coming in the next few days: ability to 'edit'...
As an administrator, you can now review the emails sent and received by your employees. To do this, go to MESSAGES and click the button and select the employee you want to see the messages for: Shift Swapping Report A new report has been added under REPORTS to show...
We've added a feature in the message module to show all unread messages with just 1 click. Previously when you loaded the messages, it would show you the last 7 days of messages, which may or may not contain messages With this new feature, when you click SHOW UNREAD...
If you want to see all messages sent by your team, you can now go to any ROLE and add your email and you will be BCC'd all messages they send through the site. Pick a ROLE to edit and complete this part of the setup:
We've added the ability to scan 2 fingers instead of just 1. This will your employees to try another finger in case one stops. As well we've added a process to test the fingerprint right on the employee page. Click the 'Test biometric scan' link to test.
We've updated the look and feel of the org chart (under REPORTS) to have a cleaner/responsive look. Take a look.
If your business uses BDO for payroll, we can now export your time cards to a format BDO can use for payroll purposes.
Previously, in GENERAL SETTINGS we added an option to allow managers & supervisors to see employee information outside their department without actually granting them control of that department: A few clients have mentioned this tool wasn't granular enough to...