Update To The Sales/Labour Budget Cost Module

We’ve enhanced the Sales/Labour Budget Cost module by allowing you to enter values at a daily value. To do this, click any department name In the new popup, you can enter the daily sales. The daily sales is totaled and carried back to the weekly screen automatically....

read more

Coming Soon

Improvments we’re working on…   New budgeting features, New stat holiday report, LIVE absence requests, New timecard layout, New sales/budget module, You will soon be able to push daily sales values so they can carry upward into your weekly...

read more

Take this shift & unassigned roles

For a few years we’ve had the ability to create shifts and leave them unassigned. In this example, there are 1 of 2 FLOOR MANAGER shifts filled. It was up to the scheduling team to assign employees into the shift. We just launched a change so optionally, you can allow...

read more

The New Message Module

Reading Messages Made Easier Fresh new look Responsive layout (resizes for the device you’re on) Easier to read design Quick and easy searching Date searching Delete all Inbox messages. Send messages to: Employees Departments Roles...

read more

Sales/Labour Budget Cost tool

Our new Sales/Labour Budget Cost tool allows you to enter store Sales totals and compare them to you labour budget and labour costs. See all departments at once for a convenient view of the whole store’s numbers. Set Sales, Labour Budget Cost and Labour Budget Hours...

read more

Employee Handbook

Now add an employee handbook available for employees to download from their dashboard.   Upload Handbook Handbook available for download on...

read more

New multiple role alerts

Previously you could set a secondary notification on only 1 role above the selected one. This change allows you to pick ANY role that is higher, and pick any employee in it....

read more

Updated Payroll reports

TimeWellScheduled Payroll reports have been updated. A fresh new look will help you create reports easier and faster. Original reports will also stay activated while everyone get acclimated to the new format.   Choose your Department, Groups, Classification,...

read more

Activate SMS Messaging

1. In General Settings, choose Turn On SMS   2.  Once this option is configured,  Alerts may be set for each employee. In Manage My Business > Genereal > Manage My Employees > Edit employee, choose the SMS option in the Alerts panel. There are three...

read more

Web Applications

TimeWellScheduled is a Web Application, that means it uses a web browser as a user interface instead of having to download or install software on your computer. There are other advantages to Web Applications as well: Reduced business costs – less time spent...

read more

Setting up your biometric device

Setting up your biometric device TimeWellScheduled even allows for leading edge biometric time and attendance systems to confirm user authentication and utilize the most secure form of verification today.  Try TimeWellScheduled free for 30 days.    Please follow...

read more

Managing User Alerts

This support topic is to help you to be able to know how to customize the alerts that each employee and supervisor will get.   To start you will want to make sure that you’re adding a new employee or you’ve selected an employee from the “Manage My Employees”...

read more

How NOT to Record Employee Hours

You know, here at TimeWellScheduled, we come across alot of stories about how companies record employee work time. We hope you’re tracking time properly and efficiantly  and not like this business owner. TimeWellScheduled can help.   We found an interesting story...

read more

Time and Attendance Statistics

A time and attendance system like TimeWellScheduled can save you thousands of dollars when you consider the negative financial impact of three key factors: time theft; time spent manually figuring time sheets; and human error in calculations. Time Theft: According to...

read more

Weekly Late Report

Did you know if managers want to see which employees came to work late, we have a couple of reports that might work.   Time Card & Payroll » Time Card Discrepancy Report   1. click Time Card & Payroll 2. click View Time Card Discrepancy 3.  choose...

read more

The History of the Time Clock

From Wikipedia, the free encyclopedia https://en.wikipedia.org/wiki/Time_clock “A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a mechanical (or electronic) timepiece used to assist in tracking the hours worked by an...

read more

Adding Drag and Drop Shifts

You can add common shift times easily by creating Timebands which will appear at the top of the schedule.  Just Drag and Drop the new button into the schedule to add the new shift.   To create a new Timeband click on the “+” button in the blue header section at...

read more

Budget Values

Budget values are a great way to plan hours or cost in a schedule. Up to now though, they’ve been limited to a week at a time. With our latest change, you can carry the hours or cost over as many weeks as you need. To do this, Go to Scheduling Click the settings...

read more

New Schedule View

Schedule View Previously you could enable managers to see EVERYONE’S schedule, even those they didn’t manage. However this was limited to MONTH view. Now we’ve added the same feature in WEEK view on the schedule screen. To enable this,   Click...

read more

Manage Absence Request Types

Manage Absence Request Types Here’s How To Manage Absence Request Types for TIMEwellSCHEDULED. The fully tailored time and attendance with employee scheduling enhances your workforce management capability....

read more

Stat pay

You can now setup your stat pay rules AND holidays to make your timecard calculations even easier. Go to MANAGE MY BUSINESS and you will see a new setup, Manage Holidays & Stat Pay Setup  From here you can add new holidays, and set your rules....

read more

Time and Attendance Equipment

Time and attendance equipment are hardware that is used with a time and attendance system within a company’s workplace. Time and attendance hardware is used to track employee hours and attendance, as well as enhance workplace security. A time attendance machine...

read more

Biometric Time and Attendance System

What is a Biometric Time and Attendance System? Biometrics is the identification of people based upon their physical characteristics; most commonly their fingerprints, hands, eyes, or facial features. While time and attendance systems are used to manage employee...

read more

Time and Attendance

What is Time and Attendance? Time and attendance is an area of workforce management that collects data of when employees start and stop their work days, and the department where their work takes place. This is done through a system that collects the data either...

read more

New Partnership with Manage With Success

TimeWellScheduled and Manage With Success are partnering up so you can have 2 great products with just 1 system. Manage With Success consolidates human resources information into an web-database that is both easy to read and easy to use. Use Manage With Success...

read more

Recent updates

We added a quick update for scheduling. In Manage My Business » General » Manage My Schedule Settings and Time Card Settings, we’ve added a new option to the schedule screen to let you select how employee names will...

read more

Recent updates

When printing a schedule, you can now choose to include comments and pay rates, in addition to the original hours totals. This was added in 2.0.19....

read more

Recent updates

We just released 2.0.19 with a variety of small changes.    1. One click swap of schedule – now in the scheduling screen you can mouse over a schedule and quickly switch it to another...

read more

Sometimes I see negative hours, why is that?

This can happen in very specific cases, when you allow shift splitting and employees can clock in early. In normal cases, here is how a shift split works. Employee Scheduled – 12PM to 8PM Employee leaves at 3PM, arrives back at 5PM We calculate the schedule as 2...

read more

Remove the biometric requirement for any employee

Before this weekends update, only administrators could log in via employee/code and password. We’ve now opened this up so you can allow any employee to do the same. When you edit an employees profile, under their employee code you will see this option, check it...

read more

Version 2.0.08

Features Added: CR 91 – Add new export format, ‘Bravo’ CR 92 – Add full day API push – currently the API allows for a single action push (ie. entry), this change would allow for a full day to be pushed at once (entry, breaks, meals and exit) CR 93...

read more

Version 2.0.07

Features Added: CR 77 – Changes to ABSENCE  reports: By Employee – need to go farther in the past than Feb 2012 By Reason Type – add employee drop list By Alerts – When you run the report, you don’t know who you picked (it doesn’t show the...

read more

Weekly email schedule reminders

Last week we had an issue with the weekly schedule emails that went out. Your team may have noticed the email they received did not match their actual schedule. We have resolved this and apologize for any inconvenience.

read more

Security email alert sent to administrators

I just received this email: There has been 2 unsuccessful attempts to log into ‘ [your URL] ‘ using 2 Employee Code ‘000264’ & ‘000262’. Therefore that IP address has been banned for an hour. Details of the IP banned: IP :...

read more

Now you can better manage the hours per role

When you create a role, you can optionally enter the minimum and maximum hours an employee should be scheduled each week. When an employee is outside the requirements, the validation of the schedule will trigger a warning. COMINGSOON – The system will highlight...

read more

Scheduling Screen Quicker To Load

Now when you visit the scheduling screen, the previous week and department you were working on is automatically loaded. No need to have to reselect the week and pick the departments you were viewing.

read more

How to know when there is a service interruption

Did you know we use a third party tool (wormly.com) to query our servers every minute to make sure they are up? As soon as it can not connect, it sends an email and phone alerts to our entire support team. We can then quickly determine the issue and fix it. And how do...

read more

Adding comments to timecards

We’ve now added the ability for mangers/supervisors to add comments to timecards when they are approving a specific timecard. These comments will show on the timecard page with a special comments icon, and when you print/export as...

read more

Updated Validation Button

We’ve updated the validation button so it’s color coded and easier to see if there are items you should address. The button now has 3 states: Schedule Not Validated – this means the schedule has been made but no one has validated it Warnings In...

read more

Possible Issue With Chrome Browser

In the last few days we’ve noticed clients having issues with our system and Chrome browsers. We are looking into this, it seems to be a caching issue in Chrome because a hard reset fixes it. To do this, click the reload circle arrow icon to the left of the URL...

read more

Why can’t I add a timecard for an employee?

Sometimes there is a need to add a manual timecard for an employee however there name doesn’t show in the list to select. If the employee is marked as ‘NOT scheduled and can check in/out at any time’ then the only department they will show in is...

read more

What to do with NO SHOWS?

Previously when an employee didn’t show up, their name remained in the timecard list as unapproved, with no way of reporting on this. Now, you can mark those timecards as NO SHOWS: You now see the link ‘Mark this as a did not show absence’. Once...

read more

Changes to Timecards

We’ve made a few changes to the timecard page to make it easier for approvals, these changes include 1. decrease the load time of the page 2. create a standard header along the top (same as you see on the scheduling screen) to pick departments, etc 3. default to...

read more

Change to Desjardin exporting

If you use Desjardin for payroll, we’ve now added a feature to specify if you pay weekly or every 2 weeks. This will output the data a little differently in the export file so that Desjardin recognizes the two weeks...

read more

How Do I Override a Shifts Meal/Lunch Break Length?

Go to SCHEDULING and select the department the employee works in (if the schedule is published, you will need to unpublish it). If you are adding a new schedule, click the + green icon and at the bottom of the page, you will see: If you are editing a schedule, click...

read more

How To Transfer TimeCards to Sage Peachtree

Generating the CSV file 1) Go to Manage My Bussiness and verify that Peachtree is selected, if not select it and save the setup: 2) Go to the Reports option and select Export to Peachtree: 3) Select the information according to the steps mentioned in the preparation...

read more

How to Setup Biometrics

Step 1 – Install the biometric device into your USB port. You should see the light inside the device turn on, a soft blue colour (this means that it is on). Step 2 – You need to install the drivers, one time only. Go to MANAGE MY BUSINESS and you will see...

read more

How to Enroll Employees Using Biometrics

Step 1 – Go to MANAGE MY BUSINESS->MANAGE MY EMPLOYEES and select the employee to edit. Scroll down to General Information and click ‘Set biometric value’ Step 2 – The employee will need to press their finger 4 separate times on the device....

read more

Alerting Employees Before Their Schedule Start

Employees AND management/business owners can now have their employees be emailed before their shift starts. With this option, the employee will be sent an email at the preset time, before their shift start. So no more excuses they didn’t know they had a...

read more

How to Setup Barcode Scanner

One punch in method TimeWellScheduled supports is barcode scanning. Barcode reads (like this one) scan a barcode and input like a keyboard. This means we keep the employee code and password setup and when you scan the barcode, it fills in those values. All your...

read more

How To Transfer TimeCards to Quickbooks

Setting up Quickbooks Go to MANAGE MY BUSINESS -> GENERAL -> GENERAL SETTINGS Under Payroll, select Quickbooks as the payroll option. A popup will appear, requesting you to import payroll items. Any items you have already entered will be displayed here. Select a file...

read more